Administrative Assistant II

Title: Administrative Assistant II

Salary Range: $37,000

Contract Term Length: 12 Months

Standard Hours: 37.5

Work Location: On-Site

FLSA Status: Non-Exempt

College: Henderson Community College

Campus Location: Henderson Community College

Department: Academic Affairs - Division of Science & Technology

Total Rewards

Henderson Community College offers a competitive benefits package and an attractive work environment that supports excellence, innovation, and creativity including:

• Exceptional health care, vision, dental coverage for you and your family
• Tuition reimbursement/waiver for you, your spouse, and dependents
• 403(b) retirement plan: a 5% employee contribution receives a 10% employer match
• Vacation/Sick Time
• Work-Life Balance
• 9.5 Paid Holidays
• 2 Weeks Institutional Closing Pay (Last 2 weeks of December) for qualifying positions
• Employee Assistance Program

Job Summary

Henderson Community College seeks a friendly and dedicated professional to serve as the Administrative Assistant for the Division of Science & Technology and the Workforce Solutions department.

Job Duties:

• Provide front desk coverage for the division and Workforce Solutions. Promotes and provides a positive customer service experience for all visitors.
• Assist students with general inquiries and departmental referrals.
• Support communication outreach efforts via phone, letters, and/or texting messaging systems.
• Provide administrative support to the Chief Academic Officer when needed.
• Maintain all departmental supplies and materials. Work closely with the Business Affairs staff to ensure KCTCS policies and procedures are followed within the division and the Workforce Solutions Department.
• Provide administrative support to the division’s committees and Workforce Solutions department, including taking minutes and maintaining budget reporting.
• Maintains confidential materials associated with student records and faculty records.
• Demonstrates familiarity with computers and database programs; PeopleSoft, Microsoft Office (Word, Excel, PowerPoint).
• Other duties as assigned by the supervisor.

Minimum Qualifications:

•Associate degree or equivalent - one to three years of related work experience.
•Able to work independently and work in a team environment.
•Professional, Dependable, Self-Starter, and Positive, to promote and support the workplace culture at HCC. 

Preferred Qualifications:

• Administrative Assistant Experience in a fast-paced office with multiple employees.
• Demonstrated technical skills in an office environment
• Documented customer service skills and evidence of organizational relationship-building experience
• Excellent people skills
• Ability to work independently
• Experience working in a team-oriented environment
• Student-centered with experience promoting a culture of care
• Experience scheduling meetings and taking minutes
• Excellent organizational skills and attention to detail

Additional Skills Requested:

Microsoft Office

Employee Rights - Employee Polygraph Protection Act

Equal Opportunity Employer - The Kentucky Community and Technical College System is an equal educational and employment opportunity institution.