Administrative Assistant II- Adult Education

Title: Administrative Assistant II- Adult Education

Salary Range: $2,640 - $3,449 per month

Contract Term Length: 12 Months

Standard Hours: 37.5

Work Location: On-Site

FLSA Status: Non-Exempt

College: Bluegrass Community & Technical College

Campus Location: Bluegrass C&TC - Newtown Pike Campus

Department: Advancement and Workforce Development

Total Rewards

Bluegrass Community & Technical College offers a competitive benefits package and an attractive work environment that supports excellence, innovation, and creativity, including:

• Exceptional health care, vision, and dental coverage for you and your family
• Tuition reimbursement/waiver for you, your spouse, and dependents
• 403(b) retirement plan: a 5% employee contribution receives a 10% employer match
• Vacation/Sick Time
• Work-Life Balance
• 9.5 Paid Holidays
• 2 Weeks Institutional Closing Pay (Last 2 weeks of December) for qualifying positions
• Employee Assistance Program

Job Summary

The Adult Education Administrative Assistant provides front-line administrative and instructional support to the BCTC Fayette County Adult Education program. This position plays a critical role in supporting instructors, assisting adult learners, maintaining accurate records, and ensuring smooth daily operations in a fast-paced, student-centered environment.
Grant Funded Position

Job Duties:

Administrative Support

• Serve as the primary point of contact by answering phones, greeting students, and responding to routine inquiries
  
  
• Schedule and manage appointments using approved scheduling or appointment software
  
  
• Operate standard office equipment including copiers, computers, scanners, calculators, and audio-visual equipment
  
  
• Open, sort, distribute, and prepare outgoing mail and program materials
  
  
• Maintain organized electronic and paper filing systems
  
  Instructional & Program Support
  
  
• Function as a classroom/teacher assistant by preparing student folders, instructional materials, and copies
  
  
• Assist with maintaining student attendance, intake documents, and instructional records
  
  
• Support instructors during class sessions as needed
  
  Data & Compliance
  
  
• Accurately input, update, and maintain student data in the Kentucky Adult Education Reporting System (KAERS) and MyOneFlow.
  
  
• Assist with data verification and record maintenance to support state and federal reporting requirements
  
  Facilities & Operations
  
  
• Unlock and secure the building according to program procedures
  
  
• Assist with maintaining a welcoming, safe, and organized learning environment
  
  Additional Duties
  
  
• Perform other duties as assigned to support program operations and student success

Minimum Qualifications:

• Minimum a high school diploma or equivalent and one-year related customer service experience 

Preferred Qualifications:

• High School and three years of experience

Additional Skills Requested:

• Experience in an administrative, office, or educational support role
  
  
• Strong organizational, communication, and customer service skills
  
  
• Basic proficiency with office software and data systems like KAERS and MyOneFlow
  
  
• Experience working with adult learners or in an educational setting preferred

Employee Rights - Employee Polygraph Protection Act

Equal Opportunity Employer - The Kentucky Community and Technical College System is an equal educational and employment opportunity institution.