Administrative Assistant II

Title: Administrative Assistant II

Salary Range: 31,680.00

Contract Term Length: 12 Months

Standard Hours: 37.5

Work Location: On-Site

FLSA Status: Non-Exempt

College: Elizabethtown Community & Technical College

Campus Location: Elizabethtown CTC

Department: Nursing Department

Total Rewards

Elizabethtown Community & Technical College offers a competitive benefits package and an attractive work environment that supports excellence, innovation, and creativity including:

• Exceptional health care, vision, dental coverage for you and your family
• Tuition reimbursement/waiver for you, your spouse, and dependents
• 403(b) retirement plan: a 5% employee contribution receives a 10% employer match
• Vacation/Sick Time
• Work-Life Balance
• 9.5 Paid Holidays
• 2 Weeks Institutional Closing Pay (Last 2 weeks of December) for qualifying positions
• Employee Assistance Program

Job Summary

ECTC is seeking an Administrative Assistant II for the Nursing Department to provide service for administrators, faculty, students, and the public.

Job Duties:

• Serves as office manager for the Nursing office suite and assists Nursing faculty.
• Assists and advises the public on the nursing program requirements by phone, email, walk-in, etc.
• Purchases supplies and equipment and maintains department budget.
• Updates and maintains student A.D.N. departmental record showing progress of program requirements.
• Attends A.D.N. Faculty and A.D.N. Department Advising Committee meetings and prepares meeting minutes.
• Assists in the collection of and maintains statistical data for the A.D.N. Program.
• Assists in preparing and typing reports for the Kentucky Board of Nursing and the Accreditation Commission for Education in Nursing.
• Coordinates student preadmission conferences, Orientation Day, Blood Drives, etc.
• Coordinates and maintains records for the six-month survey program for the A.D.N. graduates and their employers.
• Other duties as assigned by the Supervisor.

Minimum Qualifications:

Associate’s Degree and 1 year experience or equivalent (High School Diploma and 3 years experience).  

Preferred Qualifications:

Additional Skills Requested:

Successful Candidates should demonstrate:

• A working knowledge of word processing, database, and/or spreadsheet applications is required.
• Ability to accurately apply and explain policies, procedures, and record systems.
• Ability to interact with students, staff, and the public in a pleasant, tactful, and courteous manner.
• Effective communication skills, oral and written.
• Ability to work under pressure and meet deadlines.
• Maintain accurate records and maintain confidentiality.
• Successful operation of standard office equipment such as fax, computer, telephone, and copy machines.
• Ability to convey technical information to a diverse population of students, staff, and the public.
• Skills to handle walk-in, phone, and internet requests in a fast-paced, high-volume environment.

Employee Rights - Employee Polygraph Protection Act

Equal Opportunity Employer - The Kentucky Community and Technical College System is an equal educational and employment opportunity institution.