Administrative Assistant II SSS Springfield Campus

Title: Administrative Assistant II SSS Springfield Campus

Salary Range: 31,680.00

Contract Term Length: 12 Months

Standard Hours: 37.5

Work Location: On-Site

FLSA Status: Non-Exempt

College: Elizabethtown Community & Technical College

Campus Location: Elizabethtown CTC

Department: Student Services

Total Rewards

Elizabethtown Community & Technical College offers a competitive benefits package and an attractive work environment that supports excellence, innovation, and creativity, including:

• Exceptional health care, vision,and  dental coverage for you and your family
• Tuition reimbursement/waiver for you, your spouse, and dependents
• 403(b) retirement plan: a 5% employee contribution receives a 10% employer match
• Vacation/Sick Time
• Work-Life Balance
• 9.5 Paid Holidays
• 2 Weeks Institutional Closing Pay (Last 2 weeks of December) for qualifying positions
• Employee Assistance Program

Job Summary

The ECTC Springfield Campus is seeking a regular, full-time Administrative Assistant II position for the TRIO Student Support Services (SSS) grant, providing support to staff and students at both the Leitchfield and Springfield campuses. The primary location for this position will be at the Springfield campus, with some travel to the Leitchfield campus.
This is a grant-funded position through August 31, 2030, with annual evaluations.

Job Duties:

Responsibilities will include, but are not limited to:

• Supports a professional office environment of efficiency and customer service.
• Performs data entry for the SSS database, ensuring accuracy and timeliness of entries.
• Compile and prepare information relating to the SSS budget and reports.
• Provide general clerical support for SSS staff, including preparing requisitions, supply requests, and travel documents.
• Maintain the SSS outreach of program, institutional, and community events.
• Create and maintain an accurate and comprehensive file system that protects the privacy of program participants and their files to ensure compliance with the College and the U.S. Department of Education regulations.
• Responsible for the preparation of grant reports, including the Annual Performance Report (APR).
• Other duties as assigned by the Supervisor.

Minimum Qualifications:

Position Requirements:

Education: Associate’s Degree and 1 year experience or equivalent (High School Diploma and 3 years experience).   

Successful candidates should demonstrate:
• Ability to travel & possess a valid Driver’s License.
• Demonstrate success in overcoming barriers like those of the target population.
• Ability to work effectively on a team.
• Excellent written and oral communication skills.
• Strong time management, organizational, and people skills.
• Proficient computer skills, particularly in MS Word, MS Access, and MS Excel.

Position is open until filled. Review begins October 23, 2025.

To apply, please visit: https://careers.kctcs.edu/Elizabethtown

KCTCS is an equal educational and employment opportunity institution.

Position: 10051003

Band: 7 (Minimum Salary: $31,680.00)

Preferred Qualifications:

Additional Skills Requested:

Employee Rights - Employee Polygraph Protection Act

Equal Opportunity Employer - The Kentucky Community and Technical College System is an equal educational and employment opportunity institution.