Department Assistant I

Title: Department Assistant I

Salary Range: $2,067.00 per month

Contract Term Length: 12 Months

Standard Hours: 37.5

Work Location: On-Site

FLSA Status: Non-Exempt

College: West Kentucky Community & Technical College

Campus Location: West Kentucky Community & Technical College

Department: Applied Technologies Division

Benefits

West Kentucky Community & Technical College offers a competitive benefits package and an attractive work environment that supports excellence, innovation, and creativity including:

• Exceptional health care, vision, dental coverage for you and your family
• Tuition reimbursement/waiver for you, your spouse, and dependents
• 403(b) retirement plan: a 5% employee contribution receives a 10% employer match
• Vacation/Sick Time
• Work-Life Balance
• 9.5 Paid Holidays
• 2 Weeks Institutional Closing Pay (Last 2 weeks of December) for qualifying positions
• Employee Assistance Program

Job Summary

West Kentucky Community & Technical College (WKCTC), recognized as a top 10 community college in the nation by The Aspen Institute five consecutive times and three times as a Finalist with Distinction, invites applications for the position of Department Assistant I. WKCTC is a comprehensive community college that provides excellence in teaching a learning, promotes student success, and supports economic development.

Job Duties:

- Assist with division documents, office tasks, administration, and every day operations to include Applied Technologies programs
- Assist division faculty with documents/forms, syllabi, tests, evaluation materials, and travel related paperwork
- Update all Applied Technologies webpages, flyers, and academic plans as needed
- Prepare purchase requests, purchase and pick up supplies, and monitor and audit budgets for Applied Technologies Division programs. Includes aiding in grant purchases as needed.
- Assist all Applied Technologies division Faculty and Staff with direction for following KCTCS procedures and guidelines
- Assist with annual Equipment Inventory for the Division
- Prepare minutes of meetings (both Division and Advisory Committee), and reports
- Proctor student exit exams in fall and spring terms. Enter student data and/or certification information into PeopleSoft
- In coordination with other academic divisions, faculty, staff, and students incorporating division Outlook Calendars
- Help with special projects such as Safety Committee, Designated Building Personnel, assigned committees, etc.

Minimum Qualifications:

- Associates degree, or high school diploma/GED and 2 years or related experience
- Distinguished communication and customer service skills
- Proficiency with Microsoft Office, including Outlook, Excel, Work, and PowerPoint
- Demonstrated professionalism, initiative, and the ability to think independently  

Preferred Qualifications:

- Knowledgeable in PeopleSoft and DSS

Additional Skills Requested:

- Highly organized
- Ability to work in a fast-paced, diverse environment with professionalism
- Strong attention to detail