Division Office Manager (CHLSS)


Lexington, KY

 Apply Now

Search all open jobs

Division Office Manager (CHLSS)

  • 492767
  • Lexington, KY
  • Staff
  • Full-time
  • Closing at: Jan 29 2023 at 23:55 EST
  • Bluegrass Community & Technical College

Title: Division Office Manager (CHLSS)

Salary Range: $2,300 - $3,163 per month

Contract Term Length: 12 Months

Standard Hours: 37.5 per week

Work Location: On-Site

FLSA Status: Non-Exempt

College: Bluegrass Community & Technical College

Campus Location: Bluegrass C&TC - Newtown Pike

Department: Communications, History, Languages, and Social Sciences (CHLSS)


Bluegrass Community & Technical College offers a competitive benefits package and an attractive work environment that supports excellence, innovation, and creativity including:

  • Exceptional health care, vision, dental coverage for you and your family
  • Tuition reimbursement/waiver for you, your spouse, and dependents
  • 403(b) retirement plan: a 5% employee contribution receives a 10% employer match
  • Vacation/Sick Time
  • Work-Life Balance
  • 9.5 Paid Holidays
  • 2 Weeks Institutional Closing Pay (Last 2 weeks of December) for qualifying positions
  • Employee Assistance Program

Job Summary

The Division Office Manger provides administrative and budgetary support for an academic division within Academics and Workforce Development.

Job Duties:

  • Prepare semester contracts for adjuncts and full-time faculty overloads. Distribute and collect new hire paperwork for adjuncts, including verifying documents.
  • Track departmental budget and order departmental supplies. Primary cardholder for the division (responsible for pro-card edits and paperwork). Enter travel reimbursements and purchasing vouchers.
  • Perform general administrative support duties for the division (e.g., attend division meetings and prepare minutes, room reservations in ASTRA, order toner and paper for printers, place printer service calls, place IT work orders, etc.).
  • Data entry – attach instructor names to classes in PeopleSoft.
  • Serve as receptionist (greeting students, answering student questions, answering the phone, etc.).
  • Provide guidance and support to faculty and adjuncts as needed (e.g., password resets, questions about verifying attendance, entering grades, posting cancelled class signs, etc.).
  • Other duties as assigned.

Minimum Qualifications:

  • Associate degree (related field) and one year of related experience, or equivalent. 

Additional Skills Requested:

  • Excellent computer skills
  • Good verbal and written skills
  • Attention to detail
  • Ability to multitask
  • Excellent organizational skills

Sign up for a job alert!

Not You?

Thank you

Share this job

Not You?

Thank you for sharing!

Not the right job for you?  Check out these other recently posted jobs!

Workforce Program Manager

KCTCS System Office 492830 Versailles, KY Kentucky United States Versailles, KY, Kentucky KCTCS System Office Staff
The Workforce Program Manager position will support KCTCS colleges in their delivery of high-quality and innovative workforce training, work-based learning, and direct business service initiatives. Collaborates with leaders from the 16 colleges to...

Ready to Work

Southcentral KY Community & Technical College 492826 Bowling Green, KY Kentucky United States Bowling Green, KY, Kentucky Southcentral Kentucky Community & Technical College Student
The Ready to Work (RTW) Program serves pre-college, college, and post-college students who are receiving Kentucky Transitional Assistance Program (K-TAP) benefits.

Student Affairs Assistant - Advising

Hopkinsville Community College 492824 Hopkinsville, KY Kentucky United States Hopkinsville, KY, Kentucky Hopkinsville Community College Staff
The primary purpose of the full time Student Affairs Assistant II (Advising Center) is to provide and encourage a positive, helpful and inviting environment for the students, faculty, staff and guests in the Advising Center.

KCTCS is an equal opportunity employer and educational institution.
KCTCS does not discriminate on the basis of race, color, national origin, sex, disability, or age in its programs or activities.

Apply Now

Not You?

Thank you