Division Office Manager (CHLSS)

Staff

Lexington, KY


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Division Office Manager (CHLSS)

  • 492767
  • Lexington, KY
  • Staff
  • Full-time
  • Closing at: Jan 29 2023 at 23:55 EST
  • Bluegrass Community & Technical College

Title: Division Office Manager (CHLSS)

Salary Range: $2,300 - $3,163 per month

Contract Term Length: 12 Months

Standard Hours: 37.5 per week

Work Location: On-Site

FLSA Status: Non-Exempt

College: Bluegrass Community & Technical College

Campus Location: Bluegrass C&TC - Newtown Pike

Department: Communications, History, Languages, and Social Sciences (CHLSS)

Benefits

Bluegrass Community & Technical College offers a competitive benefits package and an attractive work environment that supports excellence, innovation, and creativity including:

  • Exceptional health care, vision, dental coverage for you and your family
  • Tuition reimbursement/waiver for you, your spouse, and dependents
  • 403(b) retirement plan: a 5% employee contribution receives a 10% employer match
  • Vacation/Sick Time
  • Work-Life Balance
  • 9.5 Paid Holidays
  • 2 Weeks Institutional Closing Pay (Last 2 weeks of December) for qualifying positions
  • Employee Assistance Program

Job Summary

The Division Office Manger provides administrative and budgetary support for an academic division within Academics and Workforce Development.

Job Duties:

  • Prepare semester contracts for adjuncts and full-time faculty overloads. Distribute and collect new hire paperwork for adjuncts, including verifying documents.
  • Track departmental budget and order departmental supplies. Primary cardholder for the division (responsible for pro-card edits and paperwork). Enter travel reimbursements and purchasing vouchers.
  • Perform general administrative support duties for the division (e.g., attend division meetings and prepare minutes, room reservations in ASTRA, order toner and paper for printers, place printer service calls, place IT work orders, etc.).
  • Data entry – attach instructor names to classes in PeopleSoft.
  • Serve as receptionist (greeting students, answering student questions, answering the phone, etc.).
  • Provide guidance and support to faculty and adjuncts as needed (e.g., password resets, questions about verifying attendance, entering grades, posting cancelled class signs, etc.).
  • Other duties as assigned.

Minimum Qualifications:

  • Associate degree (related field) and one year of related experience, or equivalent. 

Additional Skills Requested:

  • Excellent computer skills
  • Good verbal and written skills
  • Attention to detail
  • Ability to multitask
  • Excellent organizational skills

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