Executive Administrative Assistant



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Executive Administrative Assistant

  • 492497
  • Versailles
  • Staff
  • Full-time
  • KCTCS System Office

Title: Executive Administrative Assistant

Salary Range: $37,704-$52,248

Contract Term Length: 12 Months

Standard Hours: 37.5

Work Location: Hybrid

FLSA Status: Non-Exempt

College: KCTCS System Office

Campus Location: KCTCS System Office

Department: Workforce Development Business Operations


KCTCS System Office offers a competitive benefits package and an attractive work environment that supports excellence, innovation, and creativity including:

  • Exceptional health care, vision, dental coverage for you and your family
  • Tuition reimbursement/waiver for you, your spouse, and dependents
  • 403(b) retirement plan: a 5% employee contribution receives a 10% employer match
  • Vacation/Sick Time
  • Work-Life Balance
  • 9.5 Paid Holidays
  • 2 Weeks Institutional Closing Pay (Last 2 weeks of December) for qualifying positions
  • Employee Assistance Program

Job Summary

This Executive Administrative Assistant supports key operational functions and provides administrative support for initiatives within Workforce Development Business Operations.

The role will perform TRAINS funding related tasks including project set up and organization for weekly meetings as well as data entry, budget set up, billing and journals. The position will support administrative requirements related to assessment centers including end of month reconciliations. This role will also coordinate scheduling, purchasing, and expense auditing for the department. They will assist with event planning between external partner organizations.

Job Duties:


• Provide financial and operations support for KCTCS TRAINS projects. Support any required budgetary needs for statewide, regional, and multi-college projects.
• Perform functions related to department expenditures including audits, purchasing and reconciliations.
• Perform planning and logistics for workforce and economic development events, meetings, and partner initiatives.
• Serve as the lead for assessment center test revenue generation including data entry support and maintaining appropriate records.
• Other duties as assigned including preparation of data for major reports.

Minimum Qualifications:

• Associate degree and four (4) years’ experience or equivalent.

Preferred Qualifications:


Additional Skills Requested:

• Experience with accounting/financial functions.

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KCTCS is an equal opportunity employer and educational institution.
KCTCS does not discriminate on the basis of race, color, national origin, sex, disability, or age in its programs or activities.

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