Senior Administrative Assistant - Strategic Initiatives



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Senior Administrative Assistant - Strategic Initiatives

  • 492432
  • Prestonburg
  • Staff
  • Full-time
  • Big Sandy Community & Technical College

Title: Senior Administrative Assistant - Strategic Initiatives

Salary Range: $2,544.00 Monthly

Contract Term Length: 12 Months

Standard Hours: 37.5

Work Location: On-Site

FLSA Status: Non-Exempt

College: Big Sandy Community & Technical College

Campus Location: Prestonsburg Campus

Department: Strategic Communications


Big Sandy Community & Technical College offers a competitive benefits package and an attractive work environment that supports excellence, innovation, and creativity including:

  • Exceptional health care, vision, dental coverage for you and your family
  • Tuition reimbursement/waiver for you, your spouse, and dependents
  • 403(b) retirement plan: a 5% employee contribution receives a 10% employer match
  • Vacation/Sick Time
  • Work-Life Balance
  • 9.5 Paid Holidays
  • 2 Weeks Institutional Closing Pay (Last 2 weeks of December) for qualifying positions
  • Employee Assistance Program

Job Summary

Big Sandy Community and Technical College is looking for an experienced Senior Administrative Assistant.

The Senior Administrative Assistant will provide administrative support to the Department of Strategic Initiatives and will be primarily responsible for the management of the Perkins, National Science Foundation and GenCyber Grants.

This is a grant funded position.

Job Duties:

  • Monitor expenses, reconciliation of budgets, process requisitions ad maintain documentation for the management of the Perkins, National Science Foundation and GenCyber grants.
  • Coordinate grant reporting, completion of grants management tasks, and ensure the smooth functioning of the administrative and office systems for the Office on Grants Development.
  • Communicate with project directors and principal investigators to comply with grant reporting and budget requirements.
  • Work closely with the College Business Office College Foundation Executive Director and KCTCS Systems Office with processing and recording of all gifts, and pledges received to the college/foundation.
  • Perform general support duties such as preparing correspondence, memorandums, reports, spreadsheets and other reports as needed.
  • Assist with organization and coordination of the BILT and Perkins Needs Assessment as directed by securing space, equipment, food, preparing invitations, announcements, agendas, brochures and packets.
  • Making travel arrangements and reservations and assisting with the event as it occurs

Minimum Qualifications:

Associate’s degree in Business and/or Communication or related field and three years related work experience, or equivalent, is required. Bachelor's Degree and Five (5) years is preferred.  

Additional Skills Requested:

  • Strong information technology skills, including advanced experience with Microsoft Office, Excel, and database programs.
  • Excellent written and oral communication skills.
  • Excellent organizational and time management skills.
  • Strong attention to detail.
  • Strong multitasking skills and must be able to work independently, as well as with a team or in a collaborative environment.
  • Excellent customer service skills with emphasis on respectful and tactful communications.
  • Strong interpersonal skills, tolerance, flexibility and humor.
  • Must maintain confidentiality.
  • Will be working with a cross functional team of K-12 and community members and will need to be discreet and professional with the ability to facilitate meetings.

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