The Fire Commission is currently accepting applications for Accredited Certification Coordinator (Administrative Associate IV).

The position’s primary purpose is to serve as the first line of support for the PeopleSoft Financials modules (Accounts Payable, Accounts Receivable, Asset Management, Billing, Budgeting, General Ledger, Lease Administration, Procurement to Payment, Supplier Onboarding, Supplier Contract Management, and Travel/Expense). This position serves as a generalist triaging PeopleSoft Financials user issues, conducting testing, and documenting solutions. This position reports to and assists the Director of Financials Module System and works closely with the Administrator, Financials System on any number of PeopleSoft Financials support functions. The position requires strong interpersonal and communication skills, verbal and written, and the ability to work effectively with a wide range of constituencies in a diverse community. The position must be able to analyze and solve problems, have knowledge of and understand organizational structure, workflow, and operating procedures to ensure functionality of module applications are delivered and operate as expected.

The Administrative Assistant III serves as the supervisor of front desk and conference center operations and works under the direction of the Assistant Vice President of the Office for Facilities Support Services and oversees the daily administrative and customer service functions of the System Office reception area and conference center. This position is responsible for ensuring efficient day-to-day operations, including managing incoming telephone communications, greeting and assisting visitors, coordinating conference center activities, and maintaining a professional and welcoming environment for all internal and external constituents.

Conducting Requests for Proposals, Requests for Sponsorships, Requests for Bid, Requests for Quotes, Requests for Information; record retention; System-Office & System-Wide support; drafting and negotiating contracts; support corrective action processes with supplier performance; contract renewals & negotiations; special projects; managing the administration of the system procard program; contract reviews; invoice payment approvals; system testing as needed; conference and travel as needed; additional tasks as assigned.

This position is responsible for conducting Environmental Health & Safety (EHS) and Americans with Disabilities Act (ADA) compliance inspections, identifying hazards and accessibility barriers, recommending corrective actions, and delivering training on EHS-related topics to ensure regulatory compliance, reduce risk, and promote a safe and accessible learning and working environment.

Conducting Requests for Proposals, Requests for Sponsorships, Requests for Bid, Requests for Quotes, Requests for Information; record retention; System-Office & System-Wide support; drafting and negotiating contracts; support corrective action processes with supplier performance; contract renewals & negotiations; special projects; managing the supplier onboarding process w/fraud/scam focus; maintain supplier record additions/changes in PeopleSoft components; contract reviews; invoice payment approvals; system testing as needed; conference and travel as needed; additional tasks as assigned.