Administrative Manager

Title: Administrative Manager

Salary Range: 50,000.00 - 55,000.00

Contract Term Length: 12 Months

Standard Hours: 37.50

Work Location: Hybrid

FLSA Status: Exempt

College: Jefferson Community & Technical College

Campus Location: Jefferson Community College

Department: Vice President of Administration & Chief Financial Officer

Total Rewards

Jefferson Community & Technical College offers a competitive benefits package and an attractive work environment that supports excellence, innovation, and creativity including:

• Exceptional health care, vision, dental coverage for you and your family
• Tuition reimbursement/waiver for you, your spouse, and dependents
• 403(b) retirement plan: a 5% employee contribution receives a 10% employer match
• Vacation/Sick Time
• Work-Life Balance
• 9.5 Paid Holidays

Job Summary

Jefferson Community and Technical College on behalf of LOUMED is seeking a creative, highly organized Administrative Manager to lead event planning and district programming, while also providing executive and administrative support to the Executive Director. This role is essential to building a strong sense of community, raising the visibility of the district, and ensuring the smooth operation of LOUMED’s day-to-day functions. The Executive Director of LOUMED will have the day-to-day supervisory responsibilities for this role; however the position will be funded by Jefferson and the Vice President of Administration and CFO will oversee the payroll and time/absence approval process for this position.

Job Duties:

Event Planning & Programming:
• Develop and implement year-round programming for LOUMED Commons that fosters community engagement and ensures the park remains an active, vibrant space.
• Plan, organize, and execute a calendar of LOUMED events, including networking mixers, health fairs, educational seminars, community celebrations, and stakeholder meetings.
• Develop event concepts that align with LOUMED’s brand and strategic priorities.
• Manage all event logistics including vendor selection, contracts, permits, site management, catering, security, and event setup/breakdown.
• Collaborate with partners, sponsors, and community organizations to co-create and promote events.
• Track event budgets, coordinate invoicing, and ensure post-event reporting and evaluation.
• Promote events through LOUMED’s website, social media, and partner networks in collaboration with communications support.
• Innovate new programs and activations that enliven public spaces and strengthen community engagement within the district.
Executive and Administrative Support:
• Serve as a trusted assistant to the Executive Director by managing schedules, coordinating meetings, and handling travel arrangements, as needed.
• Prepare meeting materials, presentations, agendas, minutes, and follow-up documentation.
• Support grant administration, board communication, and special projects as needed.
• Manage office operations including supply ordering, records management, and vendor coordination.
• Assist in creating and updating databases, contact lists, project trackers, and CRM systems.
• Serve as the first point of contact for inquiries and represent LOUMED professionally with internal and external audiences.
Other Responsibilities:
• Support internal and external communications efforts, including email newsletters, social media posts, and basic website updates (with vendor support as needed).
• Represent LOUMED at community meetings, public events, and partner functions.
• Perform other duties as assigned to advance LOUMED’s mission and support district success.

Minimum Qualifications:

• Bachelor’s degree in Hospitality, Communications, Business Administration, Public Relations, Project Management, or a related field.
• 3+ years of experience in event planning, program management, executive support, nonprofit management, or similar fields.
• Strong event planning skills with demonstrated ability to manage events from concept to execution.
• Excellent organizational and multitasking abilities, with attention to detail and deadlines.
• Outstanding communication and interpersonal skills.
• Ability to work independently and collaboratively in a fast-paced, dynamic environment.
• Proficiency in Microsoft Office Suite (especially Word, Excel, PowerPoint) and comfort with event/project management tools (e.g., Eventbrite, Asana, Trello). 

Preferred Qualifications:

• Experience supporting executives or leadership teams in a nonprofit or public/private partnership setting.
• Familiarity with CRM platforms, email marketing tools (e.g., Mailchimp), or basic graphic design software (e.g., Canva) is a plus.
• Knowledge of or strong interest in urban innovation, healthcare, education, and/or placemaking is preferred.
• Previous experience working with community-based organizations, higher education, healthcare organizations or district management initiatives a plus.

Additional Skills Requested:

Physical Requirements:
Occasional and /or light lifting – limited exposure to disagreeable environmental elements (heat, cold, dirt, chemicals, etc.)

Employee Rights - Employee Polygraph Protection Act

Equal Opportunity Employer - The Kentucky Community and Technical College System is an equal educational and employment opportunity institution.