Executive Assistant I

Title: Executive Assistant I

Salary Range: $41,880.00

Contract Term Length: 12 Months

Standard Hours: 37.5

Work Location: On-Site

FLSA Status: Non-Exempt

College: Henderson Community College

Department: Office of the President

Total Rewards

Henderson Community College offers a competitive benefits package and an attractive work environment that supports excellence, innovation, and creativity including:

• Exceptional health care, vision, dental coverage for you and your family
• Tuition reimbursement/waiver for you, your spouse, and dependents
• 403(b) retirement plan: a 5% employee contribution receives a 10% employer match
• Vacation/Sick Time
• Work-Life Balance
• 9.5 Paid Holidays
• 2 Weeks Institutional Closing Pay (Last 2 weeks of December) for qualifying positions
• Employee Assistance Program

Job Summary

Henderson Community College seeks a friendly and dedicated professional to serve as the Executive Assistant for the Office of the President, Advancement, and the College Foundation, Inc.

Job Duties:

• Provides administrative support for the Office of the President; manages the President’s calendar.
• Serves as the primary liaison for the Henderson Community College Board of Directors and provides administrative support.
• Provides administrative support for the Office of Advancement and the College Foundation, Inc.
• Provides administrative support for the College’s Cabinet and Leadership Team.
• Utilizes Archibus scheduling platform to facilitate campus-wide room utilization and serves as the primary campus trainer for this platform.
• Ensures proper stewardship of donations; verifies and enters in Raisers Edge all gifts and pledges received by the College and the Foundation; manages gift acknowledgement processes; works closely with the College Business Office and the KCTCS Advancement Office in monitoring the processing and reporting of private funds.
• Tracks unit budgets (President’s Office, Advancement, Marketing).
• Provides support for multiple on-campus events (End-of-the-Semester Celebration, Convocation, Commencement, press conferences, special dedications, etc.)
• Processes departmental invoices, orders business cards, and name badges as requested.
• Other duties as assigned by the President/CEO or Advancement Officer.

Minimum Qualifications:

• Associate degree or equivalent experience - two years of related work experience.
• Able to work independently and in a team environment.
• Professional, Dependable, Self-Starter, and Positive, to promote and support the workplace culture at HCC.

Preferred Qualifications:

• Bachelor's degree preferred
• Demonstrated technical skills in an office environment
• Documented customer service skills and evidence of organizational relationship-building experience
• Excellent people skills
• Ability to work independently
• Cash-handling and gift-processing experience
• Experience working in a team-oriented environment
• Student-centered with experience promoting a culture of care
• Experience with event planning
• Experience scheduling meetings and taking minutes
• Excellent organizational skills and attention to detail

Application Deadline:  Open Until Filled, we will begin reviewing applicants on June 11, 2025

In addition, please upload a letter of interest, resume, and transcripts.

Employee Rights - Employee Polygraph Protection Act

Equal Opportunity Employer - The Kentucky Community and Technical College System is an equal educational and employment opportunity institution.