Administrative Assistant II

Title: Administrative Assistant II

Salary Range: $31,680 minimum salary

Contract Term Length: 12 Months

Standard Hours: 37.5

Work Location: On-Site

FLSA Status: Non-Exempt

College: Madisonville Community College

Campus Location: North Campus, 2000 College Drive, Madisonville, KY

Department: Financial Aid

Total Rewards

Madisonville Community College offers a competitive benefits package and an attractive work environment that supports excellence, innovation, and creativity including:

• Exceptional health care, vision, dental coverage for you and your family
• Tuition reimbursement/waiver for you, your spouse, and dependents
• 403(b) retirement plan: a 5% employee contribution receives a 10% employer match
• Vacation/Sick Time
• Work-Life Balance
• 9.5 Paid Holidays
• 2 Weeks Institutional Closing Pay (Last 2 weeks of December) for qualifying positions
• Employee Assistance Program

Job Summary

• Madisonville Community College (MCC) is a five-campus institution centrally located along I-69 corridor in beautiful rural Western Kentucky that serves Muhlenberg, Caldwell, Webster, and Crittenden Counties. MCC is one of sixteen institutions in the Kentucky Community and Technical College System and awards certificates, diplomas, and associate degrees in liberal arts and technical education. To learn more about MCC, please visit https://madisonville.kctcs.edu/ and to learn more about Madisonville and the surrounding area, you may visit https://visitmadisonvilleky.com.

Job Duties:

Provides complex administrative support to a department or group of professionals supporting unit goals.

• Perform clerical duties, including filing, copying, maintaining forms, scheduling appointments, answering the department office phone, and responding to questions.
• Serves as a first point of contact for individuals and groups, greets arrivals, and provides organizational information.
• Collects, analyzes, and prepares various communication materials from established sources utilizing technology mediums.
• Sends, receives, copies, and distributes communications to the appropriate entities according to established policies and procedures under general supervision.
• Maintains organization and updates physical and electronic records related to work operations according to established policies and procedures.
• Assist with the disbursement of funds by checking student accounts and processing financial aid applications.
• Assist students with all financial aid forms, completing FAFSA and Verification.
• Attend FAFSA and recruitment events.
• Other duties as assigned by supervisor.

Minimum Qualifications:

• High school degree and one to three years of related experience or equivalent. Associate degree preferred.
• Proficient in Microsoft, with primary work in Excel.

Application Process: Application Deadline: December 8, 2024

Applicants must complete and submit:
• Online application – https://careers.kctcs.edu/madisonville
• Cover letter.
• Resume/CV
• Copy of all college transcripts. Official transcripts are needed within 30 days of hire.
• Kentucky State Law requires state and national pre-employment background checks as a condition of employment.
• Applicants will be notified if selected for an interview. Search may be extended if additional candidates are needed.
 

Employee Rights - Employee Polygraph Protection Act