Administrative Assistant III Physical Sciences Division

Title: Administrative Assistant III Physical Sciences Division

Salary Range: $37,944.00

Contract Term Length: 12 Months

Standard Hours: 37.5

Work Location: On-Site

FLSA Status: Non-Exempt

College: Elizabethtown Community & Technical College

Campus Location: Elizabethtown CTC

Department: Physical Science Division

Total Rewards

Elizabethtown Community & Technical College offers a competitive benefits package and an attractive work environment that supports excellence, innovation, and creativity including:

• Exceptional health care, vision, and dental coverage for you and your family
• Tuition reimbursement/waiver for you, your spouse, and dependents
• 403(b) retirement plan: a 5% employee contribution receives a 10% employer match
• Vacation/Sick Time
• Work-Life Balance
• 9.5 Paid Holidays
• 2 Weeks of Institutional Closing Pay (Last 2 weeks of December) for qualifying positions
• Employee Assistance Program

Job Summary

Elizabethtown Community & Technical College is seeking an Administrative Assistant III to provide clerical support to the Physical Sciences Division.

Job Duties:

• Prepares correspondence, minutes of meetings, and reports as directed.
• Prepares course materials and makes copies for faculty members.
• Order supplies for the division members.
• Monitors the building copier and Scantron machine and ensures adequate stock of supplies.
• Assists with confidential materials related to the division or program.
• Maintains area appointment schedules.
• Assists in scheduling logistics including but not limited to formatting the division schedule for submission, room searches, and course change forms.
• Proofread correspondence and reports for accuracy in spelling, punctuation, and grammar.
• Compiles data to be used in charts or reports.
• Maintains inventory of stock and equipment.
• Participates in the development of office procedures and methods.
• Develop a spreadsheet of course schedules based on PeopleSoft queries.
• Assist students with scheduling and problems that arise.
• Tracks department expenses, runs required procurement reports and matches invoices to reports.
• Assists in scheduling logistics including but not limited to, formatting the division schedule for submission, room searches, and course change forms.
• Tracks department expenses and runs required procurement reports and matches invoices to reports.
• Maintains spreadsheet for department budget.
• Other duties as assigned by the supervisor.

Minimum Qualifications:

High School Diploma with 3-4 years of experience or equivalent (Associates degree and 2 years of experience) 

Preferred Qualifications:

Additional Skills Requested:

• Ability to work effectively on a team or independently
• Excellent written and oral communication skills
• Strong analytical or problem-solving skills
• Strong organizational and people skills
• Proficient computer skills
• Familiar with Microsoft Office Suite