Gateway Community & Technical College offers an attractive work environment that supports excellence, innovation, and creativity.
Job Summary
This position will support the Operations teams at the college, primarily focused on routine administrative tasks related to the Information Technology and Facilities Management Departments.
Job Duties:
Purchasing and Bill Payments:
Place Orders for Equipment and Supplies
Prepare and Submit BA850s and Procard Statements/Documentation
Prepare Monthly WEX reports for the M&O Fleet
Process Monthly bill payments
Documentation and Reporting:
Ensure accuracy of SPS sheets and safety compliance documentation
Keep various forms in the IT Dept. up to date
Keep Maintenance Records up to date and Schedule Maintenance as necessary for M&O Fleet
Keep the events Calendar up to date and ensure events are set up on time
Keep the HVAC Occupied/Unoccupied schedules correct and accurate
Keep the attendance and vacation schedule/calendar accurate and help schedule vacations accordingly
Manage Equipment Replacement Spreadsheet
Prepare PaperCut printing reports
Prepare Technology Team Meeting Notes
Additional Duties:
Facilitate Federal work study backend process/logistics
Post Tech tips/announcements to Brew that have been prepared ahead of time by Associate Vice President
All other duties as assigned by the VP of Operations
Minimum Qualifications:
Associate’s degree or equivalent
Must be able to work independently.
Detail-oriented, self-motivated, ability to work independently and adapt seamlessly to fast-paced, dynamic environments.
Skilled in engaging and supporting students from different cultural and socioeconomic backgrounds.
Excellent verbal and written communication skills.
Proven ability to manage multiple priorities effectively and meet tight deadlines.
Proficient in Microsoft Office (Excel, Forms, Outlook, Teams, SharePoint, Word).
Preferred Qualifications:
Prior administrative or clerical experience preferred.
Previous experience in a community college setting
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KCTCS is an equal opportunity employer and educational institution. KCTCS does not discriminate on the basis of race, color, national origin, sex, disability, or age in its programs or activities.