Associate Director of Advancement Finance and Operations (Manager II, Accounting)

Title: Associate Director of Advancement Finance and Operations (Manager II, Accounting)

Salary Range: $55,392.00 - $69,252.00

Contract Term Length: 12 Months

Standard Hours: 37.5

Work Location: Hybrid

FLSA Status: Exempt

College: KCTCS System Office

Campus Location: System Office

Department: Administrative Services / Resource Development

Total Rewards

KCTCS System Office offers a competitive benefits package and an attractive work environment that supports excellence, innovation, and creativity including:

• Exceptional health care, vision, and dental coverage for you and your family
• Tuition reimbursement/waiver for you, your spouse, and dependents
• 403(b) retirement plan: a 5% employee contribution receives a 10% employer match
• Vacation/Sick Time
• Work-Life Balance
• 9.5 Paid Holidays
• 2 Weeks of Institutional Closing Pay (Last 2 weeks of December) for qualifying positions
• Employee Assistance Program

Job Summary

This Associate Director of Advancement Finance and Operations (Manager II, Accounting) leads the financial and operational management functions for the advancement team, which has grown as fundraising performance continues to increase. The position is responsible for developing and implementing processes, improving existing practices, training others, and assessing threats that need to be addressed proactively, as well as supervising data, purchasing, and other administrative duties. The position also serves as a help desk system-wide for ensuring the accuracy of recording gifts and pledges in the Raiser's Edge database based on interpretation of the Council for the Advancement and Support of Education (CASE) standards, Internal Revenue requirements, Council for Aid to Education (CAE) and internal policies and procedures for receiving, processing, and recording gifts. This position is responsible for maintaining all financial records using QuickBooks for the KCTCS Foundation, Inc. and for the annual external audit.
The KCTCS Foundation, Inc. serves as the independent recognized private foundation delegated with responsibility, through Board of Regents policy 7.4, to solicit and manage funds that benefit KCTCS students, faculty, and staff. There is also added responsibility for accounting for transactions for the Elizabethtown Community and Technical College Foundation through a Memorandum of Understanding with the KCTCS Foundation, Inc.

This is a defined-term contract position renewable each fiscal year and located in Versailles, KY.

KCTCS offers a hybrid work schedule with a requirement to be onsite a minimum of 3 days per work week. Hybrid work schedules are subject to periodic review and may be modified or terminated at any time.

Job Duties:

Develops, implements, and trains system and college advancement staff on gift processing best practices to ensure consistency and compliance with regulations. Reviews existing processes and designs streamlines solutions to improve workflows. Serves as primary Help Desk for all college advancement staff on issues related to recording, receiving, and receipting all gifts and pledges. Identifies data entry errors, makes recommendations on corrections, and adjusts records to ensure accuracy. Establish new gift accounts, endowment accounts, and new designations systemwide.

Maintains financial records for the KCTCS Foundation, Inc. using Generally Accepted Accounting Principles
(GAAP) and QuickBooks; prepares financial statements and documents for audit and IRS 990; serve as liaison to the KCTCS Foundation, Inc. Finance/Audit Committee, which includes accounting for the ECTC Foundation.

Supervise staff involved with data, purchasing, and departmental budgets. Helps develop, implement, and maintain operating budgets for the department and foundation. Processes budget adjustments and verifies charges are posted correctly. Provides cross-training to department to ensure continuity of operations.

Ensure that KCTCS policy, procedures, and official records comply with the standards for charitable gifts of the IRS, CASE, and CAE; interprets and implements policies and development procedures for the receiving, processing, and recording of gifts in the Raiser's Edge Database for the colleges, KCTCS Foundation, and recognized college foundations.

Generate reports for KCTCS Business Services, CAE, the KCTCS colleges, and their recognized foundations for auditing purposes.

Other duties as assigned.

Minimum Qualifications:

Bachelor's Degree in Accounting, Finance, or related field and five (5) years of relevant experience or equivalent. 

Preferred Qualifications:

Master's Degree in Accounting, Finance, or related field and seven (7) years of relevant experience or equivalent.

Additional Skills Requested:

Previous financial experience with gifts, fund raising, and fund accounting a plus.