Administrative Assistant II

Title: Administrative Assistant II

Salary Range: $31,680.00

Contract Term Length: 12 Months

Standard Hours: 37.5

Work Location: On-Site

FLSA Status: Non-Exempt

College: KCTCS System Office

Campus Location: System Office

Department: Administrative Services/ Facilities

Total Rewards

KCTCS System Office offers a competitive benefits package and an attractive work environment that supports excellence, innovation, and creativity including:

• Exceptional health care, vision, dental coverage for you and your family
• Tuition reimbursement/waiver for you, your spouse, and dependents
• 403(b) retirement plan: a 5% employee contribution receives a 10% employer match
• Vacation/Sick Time
• Work-Life Balance
• 9.5 Paid Holidays
• 2 Weeks Institutional Closing Pay (Last 2 weeks of December) for qualifying positions
• Employee Assistance Program

Job Summary

The Administrative Assistant II will work under the direction of the administrative assistant Ill. Serve as the primary person to answer the multi-line phone for the System Office and direct callers appropriately. Must provide excellent customer service to both internal and external users of the Center. Must be knowledgeable about the System Office and College functions in order to appropriately direct incoming calls and guests. Performs duties in accordance with System Office practices, procedures, and policies. Receives, monitors and schedules Fleet Car requests. Assists in scheduling conference room bookings and provides conference center meeting needs. Assists in development and construction of weekly room setups by handling the physical set up of tables, chairs, air walls, podiums, and other meeting needs. Responsible for promoting and protecting the KCTCS brand to System Office visitors. Must be adept in the Microsoft Suite of software as well as other scheduling software.

Positions with the KCTCS System Office located in Versailles, KY are term-contract positions, with the expectancy of continuance based on performance.

Job Duties:

Answers the phone lines coming into the System Office and directs callers in a friendly manner. Greets guests to the System Office and assists with appropriately meeting their needs.

Provides excellent customer service to KCTCS guests (either in person or by phone) Other duties as assigned

Scheduling company fleet vehicles, documents maintenance, keeps records, car keys and debit cards

Assists in constructing weekly room setups

Provides conference center meeting needs included, but not limited to setting up technology, guest presentations, and catering

Assists in receiving, booking and monitoring schedule of meeting rooms.

Positions with the KCTCS System Office located in Versailles, KY are term-contract positions, with the expectancy of continuance based on performance

Minimum Qualifications:

High School Diploma or GED 

Preferred Qualifications:

Associate's Degree and four (4) years of relevant experience or equivalent

Additional Skills Requested:

Hospitality or Business Management

Employee Rights - Employee Polygraph Protection Act

Equal Opportunity Employer - The Kentucky Community and Technical College System is an equal educational and employment opportunity institution.