CARES Center Grant Department Assistant II

Title: CARES Center Grant Department Assistant II

Salary Range: $31,680.00 - $41,388.00

Contract Term Length: 12 Months

Standard Hours: 37.5

Work Location: On-Site

FLSA Status: Non-Exempt

College: Big Sandy Community & Technical College

Campus Location: Prestonsburg Community College

Department: Student Services

Total Rewards

Big Sandy Community & Technical College offers a competitive benefits package and an attractive work environment that supports excellence, innovation, and creativity including:

• Exceptional health care, vision, and dental coverage for you and your family
• Tuition discounts and waivers
• 403(b) retirement plan: a 5% employee contribution receives a 10% employer match
• Vacation/Sick Time
• Work-Life Balance
• 9.5 Paid Holidays
• 2 Weeks of Institutional Closing Pay (Last 2 weeks of December) for qualifying positions
• Employee Assistance Program

Job Summary

Big Sandy Community and Technical College is seeking a CARES Center Grant Department Assistant II to provide comprehensive administrative support for BSCTC’s Rural Postsecondary Economic Development project, a multi-year federal grant project and project management team. Responsibilities include maintaining files, tracking expenses, performing reception duties, and managing communication channels. This role is essential for ensuring smooth operations, effective record-keeping, and adept communication. Strong proficiency in technology, particularly in Excel, is necessary to track expenses and student data accurately and efficiently. The successful candidate will demonstrate a warm and welcoming demeanor toward students and others while executing the tasks of the position with excellence

Job Duties:

Provide administrative support for BSCTC’s Rural Postsecondary Economic Development
project, under the supervision of the Coordinator, including calendar management, general
scheduling, managing communication channels, maintaining organized files, creating
meeting agendas, keeping minutes of meetings, and other communications.

Assist in making supply and equipment purchases from the grant budget, prepare travel
requisitions, reconcile budget monthly in accordance with college, KCTCS and grant
guidelines.

Provide customer service by phone, in person, greeting students as part of Welcome Team,
assist in scheduling appointments and support CARES Center events and activities.

Provide logistical and material support for events related to the project (scheduling, print
materials, ordering supplies, food, registration, presentations, flyers, and other items for the
CARES Center.

Minimum Qualifications:

Associate Degree in Business Administration, Education, Management, Human Services, or related field with two years related experience or equivalent. 

Preferred Qualifications:

Additional Skills Requested:

Proficient in Microsoft Office suite including Word, Excel and PowerPoint.
Advanced knowledge of Excel functions, formulas, and features such as pivot tables, data validation, and conditional formatting.
Strong focus on accuracy and precision in data entry, ensuring that all information is recorded correctly.
Capability to organize and structure data effectively in Excel spreadsheets to facilitate easy retrieval and analysis.
Exceptional customer service skills for a fast-paced diverse environment.