Part-Time Workforce Administrator

Title: Part-Time Workforce Administrator

Salary Range: $16.00/hr

Contract Term Length: Not Applicable

Standard Hours: 24 hours per week

Work Location: On-Site

FLSA Status: Non-Exempt

College: West Kentucky Community & Technical College

Campus Location: West Ky. Technical College

Department: Workforce Solutions

Job Summary

Workforce Solutions is seeking a dynamic and detail-oriented Part-Time Administrator to join our team. This position plays a key supporting role in helping our program coordinator stay on top of financial tasks, assisting our sales team with client follow-ups, and engaging with community partners to help grow our outreach efforts. The ideal candidate is a team player, highly organized, comfortable with data entry, and eager to jump in wherever needed to keep things running smoothly.

Job Duties:

• Financial Support:
o Accurately enter and track financial data to support training invoices, billing, and project documentation.
o Assist the Program Coordinator with compiling reports and ensuring financial documentation is complete and up to date.
• Sales & Client Support:
o Follow up with existing clients to identify additional training needs or opportunities for continued partnership.
o Provide administrative support for tracking sales efforts and customer communications.
• Outreach & Relationship Building:
o Assist with communications to new and developing industry and community partners.
o Help maintain contact lists, outreach logs, and scheduling for meetings or events.
o Maintain Social Media Campaigns and ongoing Marketing plans, work with local marketing department to promote Workforce Solutions events and classes.
• Testing Center Support:
o Provide administrative assistance in the Testing Center as needed (e.g., front desk support, scheduling, basic proctoring support).
• General Support:
o Jump in where needed to support Workforce Solutions team projects, events, and day-to-day operations.
o Other duties as assigned.

Minimum Qualifications:

• High school diploma or equivalent required; some college or administrative training preferred.
• Previous experience in administrative support, customer service, or data entry is strongly preferred.
• Strong communication skills, both written and verbal.
• Comfortable using Microsoft Office (Word, Excel, Outlook) and willing to learn internal systems.
• Ability to manage multiple tasks and deadlines while maintaining a high level of accuracy and professionalism.
• Friendly, dependable, and flexible with a willingness to grow with the team. 

Employee Rights - Employee Polygraph Protection Act

Equal Opportunity Employer - The Kentucky Community and Technical College System is an equal educational and employment opportunity institution.