Scholarship Coordinator

Title: Scholarship Coordinator

Salary Range: $41,880.00

Contract Term Length: 12 Months

Standard Hours: 37.5

Work Location: On-Site

FLSA Status: Non-Exempt

College: Elizabethtown Community & Technical College

Campus Location: Elizabethtown CTC

Department: Student Affairs Financial Aid

Total Rewards

Elizabethtown Community & Technical College offers a competitive benefits package and an attractive work environment that supports excellence, innovation, and creativity including:

• Exceptional health care, vision, and dental coverage for you and your family
• Tuition reimbursement/waiver for you, your spouse, and dependents
• 403(b) retirement plan: a 5% employee contribution receives a 10% employer match
• Vacation/Sick Time
• Work-Life Balance
• 9.5 Paid Holidays
• 2 Weeks of Institutional Closing Pay (Last 2 weeks of December) for qualifying positions
• Employee Assistance Program

Job Summary

Elizabethtown Community & Technical College is seeking a highly motivated hands-on individual to provide outreach and overall management of all functions related to scholarship programs, including the preparation of application materials, coordination of selection committees, determination of student eligibility for awards, and account management for all scholarship programs. This position will report to the Director of Financial Aid and assist with scholarship marketing and outreach efforts to new and current students.

Job Duties:

• Administers ECTC scholarship program to include the coordination of the online application process, management of awarding, reconciliation of accounts, data entry into PeopleSoft, verification and/or cancellation of scholarships, and promotion and evaluation program annually.
• Manage the online scholarship application platform, adjusting questions as needed to ensure scholarship criteria are met.
• Coordinate with the marketing department to promote scholarship opportunities and host application events.
• Facilitate and oversee the scholarship selection committees’ responsibilities, assuring regulatory compliance, eligibility requirements, and policy.
• Serve as the primary point of contact for all communications with students, parents, counselors, and college representatives.
• Work with faculty and student affairs to identify prospective applicants for targeted outreach to maximize awards.
• Manage Work Ready Kentucky Scholarship program.
• Market and promote WRKS program, to include outreach to current and prospective students.
• Maintain regular communication with KHEAA (Kentucky Higher Education Assistance Authority) to update, request and return WRKS program funds.
• Complete WRKS reconciliation of funding for each semester.
• Conduct financial aid/scholarship presentations at workshops, orientations, area high schools, and other community organizations.
• Work with the involved partners to ensure the accuracy and timeliness of scholarship grant distributions.
• Stay current with trends, best practices, and other regulations related to each and all scholarships, state programs, and federal financial aid policies.
• Manage and complete the dual credit scholarship and dual credit Work Ready Kentucky Scholarship.
• Collaborate with the Dean of Institutional Advancement to create awareness of the scholarship program with potential donors, prospective recipients, and the broader community.
• Assist the Department of Institutional Advancement with event coordination to promote and recognize scholarships.
• Other duties as assigned by the Supervisor.

Minimum Qualifications:

Bachelor’s degree (related field) and two years of related experience or equivalent. 

Preferred Qualifications:

Additional Skills Requested:

• Excellent written and interpersonal communication skills.
• Excellent organizational management and student development skills.
• Quality service and teamwork skills.
• Ability to solve problems, demonstrate initiative, and work autonomously.
• Ability to work on multiple tasks with attention to detail.
• Ability to work with a wide range of people from diverse backgrounds.
• Ability to maintain a high level of confidentiality.
• Ability to use, assess, and manage technology and information systems in the enrollment area.
• Knowledge of federal, state, and institutional financial aid policies and regulations.
• Knowledge of MS Office and relevant applications.