Manager IV - Administrative Leadership (Executive Director of Project Management)

Title: Manager IV - Administrative Leadership (Executive Director of Project Management)

Salary Range: $93,180.00 - $121,140.00

Contract Term Length: 12 Months

Standard Hours: 37.5

Work Location: Hybrid

FLSA Status: Exempt

College: KCTCS System Office

Campus Location: KCTCS System Office

Department: Provost

Total Rewards

KCTCS System Office offers a competitive benefits package and an attractive work environment that supports excellence, innovation, and creativity including:

• Exceptional health care, vision, dental coverage for you and your family
• Tuition reimbursement/waiver for you, your spouse, and dependents
• 403(b) retirement plan: a 5% employee contribution receives a 10% employer match
• Vacation/Sick Time
• Work-Life Balance
• 9.5 Paid Holidays
• 2 Weeks Institutional Closing Pay (Last 2 weeks of December) for qualifying positions
• Employee Assistance Program

Job Summary

The Manager IV - Administrative Leadership (Executive Director of Project Management) position is responsible for leading the successful, planning, execution, and completion of projects assigned by the KCTCS President or KCTCS Executive Vice-President/Provost.

The Executive Director of Project Management will be responsible for establishing, implementing, and maintaining project management standards, practices, and methodologies. They will oversee the project portfolio to ensure alignment with KCTCS goals and objectives while optimizing resource utilization and ensuring the timely completion of initiatives. This is a leadership role requiring expertise in project governance, strategic planning, and team management. Streamline coordination efforts, reduce project duplication, promote consistent change-management methodology and provide general strategic oversite of organization-wide goals.

Leadership & Strategy:

Lead and manage the PMO, ensuring alignment of all projects with organizational goals and business priorities.

Define and communicate the vision, strategy, and goals for the PMO, ensuring all stakeholders and peer teams understand their role in the success of each project.

Develop and implement project management standards, methodologies, and best practices for the organization.

Establish and maintain a governance framework for project selection, prioritization, and execution.

Project Portfolio Management:

Oversee and manage the organization's project portfolio, ensuring that projects are delivered on time, within scope, and within budget.

Collaborate with senior leadership to ensure the project portfolio aligns with strategic business objectives and resource availability.

Provide ongoing oversight and reporting on the progress of projects, ensuring risks and issues are identified and mitigated effectively.

Team Development & Management:

Build, mentor, and lead a high-performing team of project managers and PMO staff.

Foster a collaborative and inclusive team culture that supports continuous learning and growth.

Provide training and development opportunities to ensure PMO team members are skilled in current project management methodologies and tools.

Process Improvement:

Continuously assess and improve project management processes, tools, and techniques to ensure efficiency and effectiveness.

Implement and drive the adoption of project management software and tools to streamline project workflows and improve reporting.

Stakeholder Communication & Reporting:

Develop and deliver regular reports on project performance to key stakeholders, including executive leadership and peer teams.

Act as the primary point of contact for project management-related issues across the organization, ensuring effective communication and stakeholder engagement.

Identify and communicate key project milestones, risks, and issues to senior management, providing recommendations for solutions and mitigation strategies.

Risk & Issue Management:

Oversee the identification and management of project risks and issues, ensuring appropriate escalation and resolution in a timely manner.

Establish risk management strategies to proactively address potential project challenges and minimize disruptions.

Positions with the KCTCS System Office located in Versailles, KY are term-contract positions, with the expectancy of continuance based on performance.

KCTCS offers a hybrid work schedule with a requirement to be onsite a minimum of 3 days per work week. Hybrid work schedules are subject to periodic review and may be modified or terminated at any time.

Job Duties:

Lead the development of comprehensive project plans, including defining project scope, objectives, deliverables, and timelines. Assemble and manage project teams.

Maintain clear and consistent communication with KCTCS leadership, peer teams, and PMO team members to provide project updates, address concerns, and ensure alignment with project goals. Monitor project progress, track key performance indicators (KPls), and prepare regular status reports for management and colleagues.

Identify and minimize potential risks and deliver high-quality standards in accordance with best practices.

Drive process improvement initiatives to optimize project delivery methodologies and enhance overall organizational efficiency.

Conduct post-project evaluations to identify areas for improvement and capture lessons learned for future projects.

Other duties as assigned.

Minimum Qualifications:

Master's Degree in Leadership, Public, Business Administration, etc. and three (3) to four (4) years of relevant experience or equivalent. 

Preferred Qualifications:

Doctoral Degree in Leadership, Public, Business Administration, etc. and five (5) to ten (10) years of relevant experience or equivalent.

Preferred certificates/training: Project Management Professional Certificate as well as two years of lean/continuous improvement or six sigma training.

Additional Skills Requested:

The Manager IV - Administrative Leadership (Executive Director of Project Management) position will be responsible for driving the successful delivery of projects across the organization, ensuring alignment with business goals, enhancing the maturity of project management processes, and optimizing the portfolio of projects. This leadership role requires strong communication skills, strategic vision, the ability to manage cross-functional teams, and expertise in driving project governance, risk management, and resource allocation. The role requires a seasoned professional with exceptional leadership, collaboration and communication skills, a keen eye for detail and the ability to survive in a fast-paced ever changing and dynamic environment.

The Manager IV - Administrative Leadership (Executive Director of Project Management) position manages their Project Management Office team and works closely with every level of KCTCS including the Board of Regents, Executive Management, supervisors, faculty, and staff. Ensuring compliance with KCTCS policies, procedures, as well as state and federal guidelines, including support for various enterprise system technologies, the Manager IV - Administrative Leadership position will make decisions, monitor the progress of system projects, and resolve problems leveraging data, status reports, and success measurements via project management tools.

Employee Rights - Employee Polygraph Protection Act

Equal Opportunity Employer - The Kentucky Community and Technical College System is an equal educational and employment opportunity institution.