Office Coordinator

Title: Office Coordinator

Salary Range: Commensurate with education and experience

Contract Term Length: 12 Months

Standard Hours: 37.5

Work Location: On-Site

FLSA Status: Non-Exempt

College: Owensboro Community & Technical College

Campus Location: Owensboro Community College

Department: HealthForce Kentucky

Total Rewards

Owensboro Community & Technical College offers a competitive benefits package and an attractive work environment that supports excellence, innovation, and creativity including:

• Exceptional health care, vision, dental coverage for you and your family
• Tuition reimbursement/waiver for you, your spouse, and dependents
• 403(b) retirement plan: a 5% employee contribution receives a 10% employer match
• Vacation/Sick Time
• Work-Life Balance
• 9.5 Paid Holidays
• 2 Weeks Institutional Closing Pay (Last 2 weeks of December) for qualifying positions
• Employee Assistance Program

Job Summary

HealthForce Kentucky – Owensboro, KY is a 501(c)(3) nonprofit organization dedicated to developing pipelines and pathways for P-12 and postsecondary students to enter healthcare professions throughout the Commonwealth of Kentucky.
Learn more about: HealthForce Kentucky: HealthForce Kentucky – Owensboro, Kentucky OCTC: https://owensboro.kctcs.edu Owensboro and surrounding areas: https://visitowensboro.com
HealthForce Kentucky, in partnership with OCTC, is seeking a qualified and motivated individual for the position of Office Coordinator. This role reports directly to the Chief Executive Officer and is responsible for essential office administration.
This position is a combination of office operations, general accounting, purchasing, processing documents/agreements, and front-line customer service. Must be organized, detailed oriented, good communication skills, and be personable. Position is grant funded and continuation is contingent upon future funding.

Job Duties:

• Collaborate with the internal HealthForce Kentucky team and external educational partners to provide support to include direct interaction with participants, act as a guide of the facility, manage the flow of participant foot traffic, and support their general needs while they are participating in HealthForce Kentucky events.
• Attend meetings and prepare minutes. Follow through with deliverables from meetings to ensure completion.
• Prepare documents, abstract data, presentations, and build reports.
• Furnish financial reports to include purchases made, personnel expenditures, and reimbursement processed and pending. Process purchase requisitions required for grant including verification of all backup documents.
• Assist with the Grants & Development Officer with grants and grant report.
• Manage project budgets, make purchases using procurements standards, and reconcile accounts.
• Must learn the KCTCS business procedures and processes and learn PeopleSoft Financials and understand Peoplesoft HR financial reporting.
• Liaison for general public, general front desk office administrative with duties that includes but not limited to greeting visitors, answering phones, managing office equipment, managing daily computer work, scheduling meetings, ordering materials for meetings, and utilizing software systems.
• Support processes and procedures and ensure best practices of knowledge of issues and trends.
• Support the creation of initiatives to support strategic goals.
• Other duties as assigned.

Minimum Qualifications:

Bachelor’s degree in business management, finance, accounting or similar with two (2) years of relevant work experience or equivalent.  

Preferred Qualifications:

Additional Skills Requested:

• Must possess strong project coordination skills.
• This is a high-visibility position which requires the candidate to be onsite 5 days a workweek.
• The individual must be confident in their interactions and possess a professional demeanor and work ethic.
• This position plays a vital role in day-to-day operations.
• Ability to schedule and coordinate management’s calls/meetings via MS Teams and Outlook.
• Arrange and initiate hybrid meetings.
• Make travel arrangements and reconcile travel expenses for the team.
• Answer and direct incoming phone calls and correspondence to the appropriate team member.
• Coordinate scheduling of site visits and on-site events

Employee Rights - Employee Polygraph Protection Act

Equal Opportunity Employer - The Kentucky Community and Technical College System is an equal educational and employment opportunity institution.