Administrative Assistant II

Title: Administrative Assistant II

Salary Range: $2,640 - $3,449 per month

Contract Term Length: 12 Months

Standard Hours: 37.5

Work Location: On-Site

FLSA Status: Non-Exempt

College: Bluegrass Community & Technical College

Campus Location: Bluegrass C&TC - Leestown Campus

Department: Workforce and Economic Development

Total Rewards

Bluegrass Community & Technical College offers a competitive benefits package and an attractive work environment that supports excellence, innovation, and creativity including:

• Exceptional health care, vision, dental coverage for you and your family
• Tuition reimbursement/waiver for you, your spouse, and dependents
• 403(b) retirement plan: a 5% employee contribution receives a 10% employer match
• Vacation/Sick Time
• Work-Life Balance
• 9.5 Paid Holidays
• 2 Weeks Institutional Closing Pay (Last 2 weeks of December) for qualifying positions
• Employee Assistance Program

Job Summary

This is a twelve-month, full-time grant-funded staff appointment in the Career Services Center Office. The purpose of this position is to provide direct support to the Title III Strengthening Institutions Grant through coordination and delivery of administrative and budgetary support to career services projects.

Job Duties:

1. Provide administrative and budgetary support for the Career Services Center
2. Performs front office functions such as greeting visitors, answering phones, distributing mail, etc.
3. Provide guidance and support to staff
4. Make expenditures directly to vendors for items needed in projects within the unit
5. Create and secure signatures for BA50’s for food/refreshment purchases
6. Run reports for ProCard statement reports each month for Career Services, secure signatures, and turn into the purchasing department
7. Create Career Fairs in Campus CE
8. Assist with submitting help tickets for various needs within the area
9. Maintain events calendar and ensure all career services events are added
10. Provides administrative support, monthly and yearly reporting (and as needed) to the Director of Career Services
11. Performs general office support duties such as preparing correspondence, both written and electronic,
assist with report generation, prepare bulk mailings, etc.
12. Manages room scheduling process for internal and external groups
13. Respond to student/client issues and concerns that affect the department and problem solves
for solutions
14. Other duties as assigned

Minimum Qualifications:

• Minimum a high school diploma or equivalent and one-year related customer service experience 

Preferred Qualifications:

• Commitment to the mission of the comprehensive community and technical college.
• Demonstrated leadership skills and the ability to work collaboratively with others.
• Excellent interpersonal, communication, and customer service skills.
• Commitment to team leadership and ability to work effectively with other college leaders.
• Personal and professional integrity.
• Excellent analytical, critical thinking, and problem-solving skills.
• Strong organizational skills and the ability to multi-task.
• Associates degree and/or three years of related customer service experience

Additional Skills Requested:

Employee Rights - Employee Polygraph Protection Act

Equal Opportunity Employer - The Kentucky Community and Technical College System is an equal educational and employment opportunity institution.