Administrative Assistant II

Title: Administrative Assistant II

Salary Range: $26,400 minimum salary

Contract Term Length: 10 Months

Standard Hours: 37.5

Work Location: On-Site

FLSA Status: Non-Exempt

College: Madisonville Community College, 2000 College Drive, Madisonville, KY

Campus Location: North Campus

Department: Applied Technology

Total Rewards

Madisonville Community College offers a competitive benefits package and an attractive work environment that supports excellence, innovation, and creativity including:

• Exceptional health care, vision, dental coverage for you and your family
• Tuition reimbursement/waiver for you, your spouse, and dependents
• 403(b) retirement plan: a 5% employee contribution receives a 10% employer match
• Vacation/Sick Time
• Work-Life Balance
• 9.5 Paid Holidays
• 2 Weeks Institutional Closing Pay (Last 2 weeks of December) for qualifying positions
• Employee Assistance Program

Job Summary

Provides routine administrative support to a department or group of professionals in support of unit goals.

Job Duties:

Provides routine administrative support to a department or group of professionals in support of unit goals.

• Perform clerical duties to include typing, filing, copying, maintaining forms, scheduling appointments, answering the main office phone, and responding to questions.
• Handles logistics and secures resources for meetings, conferences, travel, and department operations.
• Sends, receives, copies, and distributes communications to the appropriate entities according to established policies and procedures.
• Tracks, orders, inventories, and stocks office supplies under direct supervision to ensure adequate materials are available for workplace operation.
• Serves as an occasional point of contact for individuals and groups providing basic organizational information.
• Provides front desk coverage.
• Assists with monthly procurement card reconciliation and accompanying documentation.
• Promotes a professional office environment of efficiency and exceptional customer service.
• Provides administrative support to student affairs-based committees including taking minutes and maintaining budgets.
• Maintains confidential materials associated with student records.
• Demonstrates familiarity with computers and database programs; PeopleSoft, Microsoft Office (Word, Excel, PowerPoint).
• Other duties as assigned by supervisor.

Minimum Qualifications:

• High school degree, and one to three years related experience, or equivalent. Associate degree preferred.

Application Process: Application Deadline: September 19, 2025

Applicants must complete and submit:
• Online application – https://careers.kctcs.edu/madisonville
• Cover letter.
• Resume/CV
• Copy of all college transcripts. Official transcripts needed within 30 days of hire.
• Kentucky State Law requires state and national pre-employment background checks as a condition of employment.
• Applicants will be notified if selected for an interview. Search may be extended if additional candidates are needed.
 

Employee Rights - Employee Polygraph Protection Act

Equal Opportunity Employer - The Kentucky Community and Technical College System is an equal educational and employment opportunity institution.