Administrative Assistant II

Title: Administrative Assistant II

Salary Range: $32,000

Contract Term Length: 12 Months

Standard Hours: 37.5

Work Location: On-Site

FLSA Status: Non-Exempt

College: Henderson Community College

Department: Academic Affairs - Division of Science & Technology

Total Rewards

Henderson Community College offers a competitive benefits package and an attractive work environment that supports excellence, innovation, and creativity including:

• Exceptional health care, vision, dental coverage for you and your family
• Tuition reimbursement/waiver for you, your spouse, and dependents
• 403(b) retirement plan: a 5% employee contribution receives a 10% employer match
• Vacation/Sick Time
• Work-Life Balance
• 9.5 Paid Holidays
• 2 Weeks Institutional Closing Pay (Last 2 weeks of December) for qualifying positions
• Employee Assistance Program

Job Summary

Provides routine administrative support for the Academic Affairs Division of Science & Technology.

Job Duties:

•Provide front desk coverage for the division. Promotes and provides a positive customer service experience for all visitors.
•Assist students with general inquiries and departmental referrals.
•Support communication outreach efforts via phone, letters, and/or texting messaging systems.
•Provide administrative support to the Chief Academic Officer when needed.
•Maintain all departmental supplies and materials. Work closely with the Business Affairs staff to ensure KCTCS policies and procedures are followed within the division.
•Provides administrative support to the division’s committees including taking minutes and maintaining budget reporting.
•Maintains confidential materials associated with student records and faculty records.
•Demonstrates familiarity with computers and database programs; PeopleSoft, Microsoft Office (Word, Excel, PowerPoint).
•Other duties as assigned by supervisor.

Minimum Qualifications:

•Associate degree or equivalent - one to three years of related work experience.
•Able to work independently and work in a team environment.
•Professional, Dependable, Self-Starter, and Positive, to promote and support the workplace culture at HCC.
 

Preferred Qualifications:

Administrative Assistant Experience in a fast-paced office with multiple employees.

Additional Skills Requested:

Microsoft Office

Application Deadline:  Open Until Filled, we will begin reviewing applicants on February 7, 2025

In addition, please upload a letter of interest, resume, and transcripts.

Applicants will be notified if selected for an interview. Search may be extended if additional candidates are needed.

KCTCS offers an attractive work environment that supports excellence, innovation, and creativity. This position is a full-time, term-contraction is a full-time, term-contract position, with the expectancy of continuance based on performance. KY law requires state and national pre-employment background checks as a condition of employment.

The Kentucky Community and Technical College System is an equal educational and employment opportunity institution and does not discriminate on the basis of, race, religion, color, sex, gender identity, gender presentation, national origin, age, disability, family medical history, or genetic information. Further, we vigilantly prevent discrimination based on sexual orientation, parental status, marital status, political affiliation, military service, or any other non-merit-based factor.

Employee Rights - Employee Polygraph Protection Act

Equal Opportunity Employer - The Kentucky Community and Technical College System is an equal educational and employment opportunity institution.