Title: Administrator of Financial System Group (Financial System Specialist IV)
Salary Range: $55,392 (Minimum)- $69,252 (Mid-Point) (Salary is to commensurate with education/experience and internal equity)
Contract Term Length: 12 Months
Standard Hours: 37.5
Work Location: Hybrid
FLSA Status: Exempt
College: KCTCS System Office
Campus Location: KCTCS System Office
Department: SO/AdminServ/Business Services
Total Rewards
KCTCS System Office offers a competitive benefits package and an attractive work environment that supports excellence, innovation, and creativity, including:
Job Summary
The position’s primary purpose is to serve as the first line of support for the PeopleSoft Financials modules (Accounts Payable, Accounts Receivable, Asset Management, Billing, Budgeting, General Ledger, Lease Administration, Procurement to Payment, Supplier Onboarding, Supplier Contract Management, and Travel/Expense). This position serves as a generalist triaging PeopleSoft Financials user issues, conducting testing, and documenting solutions. This position reports to and assists the Associate VP of Business Services and works closely with the Financials Module Administrator on any number of PeopleSoft Financials support functions. The position requires strong interpersonal and communication skills, verbal and written, and the ability to work effectively with a wide range of constituencies in a diverse community. The position must be able to analyze and solve problems, have knowledge of and understand organizational structure, workflow, and operating procedures to ensure functionality of module applications are delivered and operate as expected.
Positions with the KCTCS System Office located in Versailles, KY are term-contract positions, with the expectancy of continuance based on performance.
KCTCS offers a hybrid work schedule with a requirement to be onsite a minimum of 3 days per work week. Hybrid work schedules are subject to periodic review and may be modified or terminated at any time
Job Duties:
Responsible for timely assessing, researching, and resolving functional problems
encountered by KCTCS's Enterprise Resource Planning software for the financial related modules
for system users. Work cross functionally with technical staff to seek a solution to resolve problems
and communicate to users in a timely, effective manner. Seek solutions that can result in cost savings
and that reduce manual labor whenever possible.
Administrating PeopleSoft Financials security involving the development and maintenance
of security roles and permission lists in the PeopleSoft/Oracle Financial modules. Also entails assigning and maintaining users' IDs, roles, and access to the different financial modules.
Additionally, requires setup and maintenance for the workflow approval process. Oversees the annual
security audit and makes sure access has been verified.
Test, analyze the results, and perform additional testing to ensure functionality works as
desired and to help resolve functional issues when they arise to ensure a sound working knowledge of
the modules and their associated processes and functionality.
Research, analyze, test, and troubleshoot issues, including new pre-implementation of PeopleSoft/Oracle
modules functionality and functionality once installed and operating. Recommends, working with
Technology Solutions staff, items to be implemented in upgrades.
The Systems Coordinator and FSG staff are responsible for providing functional documentation
and training to end users for any new or existing functionality in PeopleSoft/Oracle Financials modules.
Documentation and training should be done in a timely basis, and should be well communicated prior to
any go live functionality.
The Systems Coordinator is responsible for planning, directing coaching, and monitoring the work
of a full time employee. Responsibilities including planning, discussing, and year end review using
the KCTCS Personal Performance Planning and Evaluation The Systems Coordinator is responsible for coaching
and supporting FSG staff and making sure they have opportunities to grow and learn through
professional development in-house/webinars/conferences, etc.
Minimum Qualifications:
Bachelor's Degree and four (4) years of relevant experience or equivalent.
Preferred Qualifications:
Bachelor's Degree and four (4) years of relevant experience or equivalent.
Additional Skills Requested:
Employee Rights - Employee Polygraph Protection Act
Equal Opportunity Employer - The Kentucky Community and Technical College System is an equal educational and employment opportunity institution.
KCTCS is an equal opportunity employer and educational institution.
KCTCS does not discriminate on the basis of race, color, national origin, sex, disability, or age in its programs or activities.