Admissions Counselor II - Career and Technical Education

Title: Admissions Counselor II - Career and Technical Education

Salary Range: $37,944.00

Contract Term Length: 12 Months

Standard Hours: 37.5

Work Location: On-Site

FLSA Status: Non-Exempt

College: Somerset Community College

Campus Location: Somerset South Campus

Department: Career and Technical Education

Total Rewards

Somerset Community College offers a competitive benefits package and an attractive work environment that supports excellence, innovation, and creativity, including:

• Exceptional health care, vision, and dental coverage for you and your family
• Tuition reimbursement/waiver for you, your spouse, and dependents
• 403(b) retirement plan: a 5% employee contribution receives a 10% employer match
• Vacation/Sick Time
• Work-Life Balance
• 9.5 Paid Holidays
• 2 Weeks Institutional Closing Pay (Last 2 weeks of December) for qualifying positions
• Employee Assistance Program

Job Summary

Somerset Community College is accepting applications for an Admissions Counselor II for Career and Technical Education. This position is responsible for recruiting prospective students and promoting open enrollment classes offered through Career and Technical Education. This role actively engages with the community, prospective students, and industry partners to drive enrollment and awareness of non-credit, credit, and continuing education programs. Additionally, the position provides comprehensive administrative support to the Dean of Career and Technical Education, program coordinators, and instructors, ensuring smooth operations and exceptional service delivery.

Job Duties:

The Career and Technical Education Admissions Counselor II's essential duties and responsibilities include:

1. Recruitment & Outreach

• Actively participate in internal and external recruitment events at high schools, Area Technology Centers (ATCs), community centers, and opportunity/job fairs;
• Coordinate and conduct on-site recruiting activities, including facility tours, open houses, and community forums;

2. Student Support & Communication

• Serve as a primary point of contact for prospective and current students by answering phone calls, emails, texts, and in-person inquiries, primarily for the Commercial Driver's License (CDL-A), Kentucky Federation of Advanced Manufacturing Education (KYFAME), South Central Electrical Apprenticeship Program (SCEAP), Fixed-Wing and Re-Entry programs;
• Provide guidance on available programs, class registration, admissions requirements, and general financial aid or funding options;

3. Marketing & Promotion

• Develop, update, and distribute marketing materials for Career and Technical Education programs;
• Send targeted email promotions to company contacts for business and industry-related courses;
• Create quarterly mailers and newsletters promoting upcoming courses and success stories;
• Update distribution lists quarterly;

4. Data Management & Reporting

• Conduct a semi-monthly audit of the DART (Data Analysis and Research Tool) report and present findings during departmental meetings;
• Maintain the master class spreadsheet and ensure accuracy in course records;

5. Administrative & Operational Support

• Perform general office duties, including mail distribution, inventory management, purchasing supplies, and maintaining promotional materials;

6. Systems & Enrollment Management

• Set up classes in PeopleSoft and Campus CE; manage the creation and closure of class folders;
• Enroll students in PeopleSoft and provide payment instructions;
• Manage third-party non-credit online course offerings and ensure smooth registration and access;

7. Digital Presence & Content Maintenance

• Regularly update the Career and Technical web pages to reflect current class offerings and ensure the registration links are accurate and active;
• Post new classes weekly and monitor web content for accuracy and relevance;

8. Records & Compliance

• Oversee the annual rotation and organization of physical records related to classes and student files;
• Maintain accurate equipment and IT inventory records;

9. Other Duties as Assigned

• Support departmental projects and initiatives as needed to fulfill the mission and goals of Career and Technical Education.

Minimum Qualifications:

Associate’s degree from a regionally accredited college or university (technical, business, project management, or related field) and four years relevant experience or equivalent. Education and/or experience may be substituted on a year-for-year basis.
 

Preferred Qualifications:

Bachelor's degree from a regionally accredited college or university (technical, business, project management, or related field) and two years of relevant experience.

Additional Skills Requested:

Strong computer skills; strong working knowledge of Microsoft Office Suite and Word; strong interpersonal skills (including phone, email, face-to-face, text); ability to handle a heavy workload; ability to work well under pressure and meet deadlines; strong initiative; organizational skills; and strong attention to detail.

Employee Rights - Employee Polygraph Protection Act

Equal Opportunity Employer - The Kentucky Community and Technical College System is an equal educational and employment opportunity institution.