Administrative Assistant III Business Affairs

Title: Administrative Assistant III Business Affairs

Salary Range: $19.45 per hour

Contract Term Length: 12 Months

Standard Hours: 22.5 hrs per week

Work Location: On-Site

FLSA Status: Non-Exempt

College: Hopkinsville Community College

Campus Location: Hopkinsville Community College

Department: Business Affairs

Total Rewards

Hopkinsville Community College offers a competitive benefits package and an attractive work environment that supports excellence, innovation, and creativity including:

• Vacation/Sick Time
• Work-Life Balance
• 2 Weeks Institutional Closing Pay (Last 2 weeks of December) for qualifying positions
• Employee Assistance Program

Job Summary

The primary purpose of the part time Administrative Assistant III – Business Affairs is to provide complex administrative support to a department or group of professionals in support of unit goals.

Job Duties:

1. Provide administrative support for the Vice President for Business Affairs, involving a wide variety of administrative functions for which the assistant assumes a lead responsibility as the delegate of the administrator.
2. Perform duties as needed for departments under the Business Affairs umbrella: Financial Aid, AP/AR, Student Financials, Human Resources, Information Technology, Maintenance & Operations, Safety & Security, and Pathfinder Grill.
3. Provide excellent customer service and assist students, visitors, faculty and staff via email, messaging, phone, or in-person, Manage the welcome center on the second floor of the Administration Building.
4. Perform general support duties such as preparing correspondence and memorandums, filing, copying and scanning, distributing mail, answering business office phone, and other general support duties.
5. Assist with post-award financial administration of grants and contracts, campus inventory tracking and data entry, utilities tracking and data entry, expense tracking and processing, and other Business Affairs data management processing as needed. Manage with detail, attention, accuracy, and adhering to timelines. Use of spreadsheets, word processing, and database management to manage these and other projects as assigned.
6. Other duties as assigned by Vice President for Business Affairs.

Minimum Qualifications:

1. Associate degree and three years related work experience, or equivalent.
2. Demonstrated excellent customer service skills/soft skills.
3. Demonstrated attention to detail.
4. Demonstrated excellent organizational skills, and the ability to multi-task in an open office environment and respond to issues and concerns that affect the department.
5. Discretion in handling high level, confidential materials related to the department.
6. Demonstrated excellent written and oral communication skills.
7. Demonstrated excellent database and computer skills. Must have advanced Excel skills.

 

Employee Rights - Employee Polygraph Protection Act

Equal Opportunity Employer - The Kentucky Community and Technical College System is an equal educational and employment opportunity institution.