Title: Director of Business Operations
Salary Range: $64,000 - $69,000
Contract Term Length: 12 Months
Standard Hours: 37.5
Work Location: On-Site
FLSA Status: Exempt
College: Owensboro Community & Technical College
Campus Location: Owensboro Community College
Department: Business Affairs
Total Rewards
Owensboro Community & Technical College offers a competitive benefits package and an attractive work environment that supports excellence, innovation, and creativity, including:
Job Summary
Owensboro Community and Technical College (OCTC) is seeking qualified applicants for the position of Director of Business Operations. The Director serves as the supervisor for the OCTC Business Office, which oversees purchasing, accounts payable, accounts receivable, and student cashiering functions. This role reports directly to the Vice President (VP) of Business Affairs and plays a key role in ensuring fiscal integrity, operational efficiencies and compliance with policies and procedures, while supporting the college’s mission.
Job Duties:
• Supervise business office staff responsible for the collection and management of all college funds, including student accounts payable, accounts receivable, purchasing, and student financial accounts.
• Assist VP of Business Affairs in monitoring and analyzing revenue and expense budgets to support accurate financial planning and decision-making.
• Prepare accurate financial reconciliations for the college’s cash, credit card, imprest, gift accounts, and clearing accounts.
• Function as the travel auditor, reviewing and approving travel-related documentation for compliance.
• Serve as a Level II procurement card holder, adhering to all purchasing and reporting guidelines.
• Prepare and process journal entries as needed to ensure accurate coding and proper allocation of financial transactions.
• Assist in the administration of grants and gift funds, ensuring proper documentation and compliance with funding requirements.
• Ensure full compliance with institutional, state, and federal policies, procedures, and financial regulations.
• Support the division through strategic planning and objectives to guide the growth and development of the department.
• Other duties as assigned.
Minimum Qualifications:
• Bachelor’s degree in Business Administration, Finance, or Accounting or related field and three (3) years of relevant work experience or equivalent is required. Along with two (2) years of supervisory experience is required.
Preferred Qualifications:
• Master’s degree in Business Administration, Finance, or Accounting or related field and five (5) years of relevant work experience is preferred. Along with four (4) years of supervisory experience is preferred.
Additional Skills Requested:
• Strong analytical and problem-solving abilities with proficiency in interpreting financial data and resolving discrepancies.
• Solid knowledge of accounting principles, financial reporting practices, and financial software, including advanced use of Microsoft Excel.
• Exceptional attention to detail, accuracy, and organizational skills, with the ability to maintain thorough records and meet deadlines in a fast-paced environment.
• Clear, professional communication skills and a strong customer-service orientation when assisting students and staff.
• Proven ability to collaborate across departments and apply policies and procedures consistently.
• Demonstrated leadership capabilities, including staff training and maintaining confidentiality with sensitive information.
• Adaptable, with a willingness to learn new systems, processes, and regulations.
• Ability to supervise, coach, mentor, and set clear goals for direct reports.
Employee Rights - Employee Polygraph Protection Act
Equal Opportunity Employer - The Kentucky Community and Technical College System is an equal educational and employment opportunity institution.
KCTCS is an equal opportunity employer and educational institution.
KCTCS does not discriminate on the basis of race, color, national origin, sex, disability, or age in its programs or activities.