Human Resources Assistant

Title: Human Resources Assistant

Salary Range: $37,944 annually

Contract Term Length: 12 Months

Standard Hours: 37.5

Work Location: On-Site

FLSA Status: Non-Exempt

College: West Kentucky Community & Technical College

Campus Location: West Kentucky Community & Technical College

Department: Human Resources

Total Rewards

West Kentucky Community & Technical College offers a competitive benefits package and an attractive work environment that supports excellence, innovation, and creativity including:

• Exceptional health care, vision, dental coverage for you and your family
• Tuition reimbursement/waiver for you, your spouse, and dependents
• 403(b) retirement plan: a 5% employee contribution receives a 10% employer match
• Vacation/Sick Time
• Work-Life Balance
• 9.5 Paid Holidays
• 2 Weeks Institutional Closing Pay (Last 2 weeks of December) for qualifying positions
• Employee Assistance Program

Job Summary

West Kentucky Community & Technical College is seeking a detail-oriented and organized HR Assistant with a strong focus on data entry. In this role, you will support the Human Resources department by accurately entering, updating, and maintaining employee records and HR-related data. This is an excellent opportunity for someone who is highly meticulous, values confidentiality, and is looking for a rewarding career in the education field.

Job Duties:

• Enter and update employee data into HR systems with a high degree of accuracy
• Maintain digital and physical personnel files in compliance with company policies and legal requirements
• Assist with onboarding data entry for new hires, including new hire forms, employment contracts and system setup
• Update employee information such as job titles, department changes, contact details, Family Medical Leave, etc.
• Support payroll functions in a timely manner, including completion of journal entries
• Knowledge of general accounting standards
• Generate reports and spreadsheets as needed
• Assist in general HR administrative tasks, including filing, scanning, and organizing records
• Collaboration with other HR departments throughout KCTCS
• Assist in maintaining an applicant tracking system
• Maintain strict confidentiality of employee data and sensitive information

Minimum Qualifications:

Associates degree in HR or a related field, 3-4 years of relevant experience 

Additional Skills Requested:

• Experience with PeopleSoft or similar HRIS
• Experience with Microsoft Office Suite

Employee Rights - Employee Polygraph Protection Act

Equal Opportunity Employer - The Kentucky Community and Technical College System is an equal educational and employment opportunity institution.