Executive Assistant I - Provost Area

Title: Executive Assistant I - Provost Area

Salary Range: $3,490 - $4,363 per month

Contract Term Length: 12 Months

Standard Hours: 37.5

Work Location: On-Site

FLSA Status: Non-Exempt

College: Bluegrass Community & Technical College

Campus Location: Bluegrass C&TC - Newtown Pike Campus

Department: Academics, & Student Services

Total Rewards

Bluegrass Community & Technical College offers a competitive benefits package and an attractive work environment that supports excellence, innovation, and creativity, including:

• Exceptional health care, vision, and dental coverage for you and your family
• Tuition reimbursement/waiver for you, your spouse, and dependents
• 403(b) retirement plan: a 5% employee contribution receives a 10% employer match
• Vacation/Sick Time
• Work-Life Balance
• 9.5 Paid Holidays
• 2 Weeks Institutional Closing Pay (Last 2 weeks of December) for qualifying positions
• Employee Assistance Program

Job Summary

This position provides comprehensive administrative support to the provost and her leadership team, ensuring smooth departmental operations. Responsibilities include managing budgets, coordinating meetings and events, maintaining organizational resources such as handbooks and charts, and handling sensitive communications. The role also involves overseeing office logistics, updating web content, and serving as a primary point of contact for visitors and inquiries.

Job Duties:

• Manages administrative functions on behalf of the provost, her team, and their areas.
  
  
• Assists in managing the departmental budget, including tracking expenditures, ordering, and purchasing.
  
  
• Provides general administrative support such as drafting correspondence, preparing reports, recording meeting minutes, and creating memorandums.
  
  
• Addresses departmental issues and concerns, ensuring timely and appropriate resolution.
  
  
• Handles sensitive and confidential materials related to departmental operations.
  
  
• Oversees administrative functions on behalf of the provost, her leadership team, and associated areas.
  
  
• Assists in coordinating logistics and assisting with set up for professional and organizational development initiatives, including Leadership Team meetings, Advisory Board Meetings, the Changing Classroom Cultures Conference, and College Convocation.
  
  
• Supports the maintenance and accuracy of the college’s web-based employee handbook and organizational charts.
  
  
• Monitors and updates unit webpages and online directories to ensure current and accurate information.
  
  
• Assists with maintaining calendars and schedules.
  
  
• Serves as receptionist by greeting visitors, answering phone, distributing mail, etc.
  
  
• Performs other related duties as assigned.

Minimum Qualifications:

• Bachelors degree in a related field or Equivalent.
  
  
• Ability to perform light physical tasks, including lifting, carrying, and moving office supplies, equipment, and materials weighing up to 25 pounds.
  
  
• Must possess a valid driver's license and be able to travel between BCTC campuses as needed to support administrative operations, meetings, and departmental activities.
  

Preferred Qualifications:

• Bachelor's Degree in a related field and 2 years experience or equivalent

Additional Skills Requested:

• Commitment to mission of comprehensive community college.
  
  
• Strong proficiency in Microsoft Office Suite, including Excel spreadsheets, Microsoft Forms, and advanced Outlook email and calendar management.
  
  
• Commitment to the mission of the comprehensive community and technical college.
  
  
• Excellent interpersonal and communication skills.
  
  
• Demonstrated problem-solving skills.
  
  
• Strong verbal and written communication skills

Employee Rights - Employee Polygraph Protection Act

Equal Opportunity Employer - The Kentucky Community and Technical College System is an equal educational and employment opportunity institution.