Student Records Assistant - Student Records Assistant III

Title: Student Records Assistant - Student Records Assistant III

Salary Range: $2,640 - $3,449

Contract Term Length: 12 Months

Standard Hours: 37.5

Work Location: On-Site

FLSA Status: Non-Exempt

College: Bluegrass Community & Technical College

Campus Location: Bluegrass C&TC - Leestown Campus

Department: Academics, & Student Services

Total Rewards

Bluegrass Community & Technical College offers a competitive benefits package and an attractive work environment that supports excellence, innovation, and creativity, including:

• Exceptional health care, vision, and dental coverage for you and your family
• Tuition reimbursement/waiver for you, your spouse, and dependents
• 403(b) retirement plan: a 5% employee contribution receives a 10% employer match
• Vacation/Sick Time
• Work-Life Balance
• 9.5 Paid Holidays
• 2 Weeks Institutional Closing Pay (Last 2 weeks of December) for qualifying positions
• Employee Assistance Program

Job Summary

Reporting to the Associate Registrar, serves as a member of the Student Records Office team to provide courteous, efficient and accurate information and service to faculty, staff, students and the public regarding all records and registration information with the focus on graduation functions.

Job Duties:

• Performs degree audits for students applying for graduation.
  
  
• Awards credentials in Peoplesoft each semester by the established deadlines.
  
  
• Responsible for communicating graduation status to all applicants.
  
  
• Participates in graduation information sessions and the graduation ceremony.
  
  
• Monitors and answers emails sent to the Bluegrass Graduation mailbox and Bluegrass Subs email.
  
  
• Assists with the data entry of course exceptions.
  
  
• Process universal student records duties as assigned. Also assists in answering office emails and office coverage as needed. Follows customer service guidelines established for the office and abides by the guidelines of FERPA.
  
  
• Participate in professional development as time and resources allow.  Complete all required KCTCS training modules and attend KCTCS and BCTC trainings as needed.
  
  
• Serves on college committees if requested and performs other duties as assigned by the Associate Registrar.

Minimum Qualifications:

• High school diploma and three years experience or equivalent. 

Preferred Qualifications:

• Associates Degree and four years experience or equivalent

Additional Skills Requested:

• Strong Problem-Solving Skills
  
  
• A positive attitude and ability to plan and adapt to change
  
  
• Strong interpersonal, oral, and written communication skills
  
  
• Knowledge of Microsoft Office Suite, email, internet.
  
  
• Experience working with general office equipment including copier, fax, telephone.
  
  
• Knowledge of PeopleSoft a plus.
  
  

Employee Rights - Employee Polygraph Protection Act

Equal Opportunity Employer - The Kentucky Community and Technical College System is an equal educational and employment opportunity institution.