Title: Student Records Assistant III (Student Records Assistant)
Salary Range: $2,640 - $3,449 per month
Contract Term Length: 12 Months
Standard Hours: 37.5 per week
Work Location: On-Site
FLSA Status: Non-Exempt
College: Bluegrass Community & Technical College
Campus Location: Bluegrass C&TC - Cooper Campus
Department: Academics, & Student Services
Total Rewards
Bluegrass Community & Technical College offers a competitive benefits package and an attractive work environment that supports excellence, innovation, and creativity including:
Exceptional health care, vision, dental coverage for you and your family
Tuition reimbursement/waiver for you, your spouse, and dependents
403(b) retirement plan: a 5% employee contribution receives a 10% employer match
Vacation/Sick Time
Work-Life Balance
9.5 Paid Holidays
2 Weeks Institutional Closing Pay (Last 2 weeks of December) for qualifying positions
Employee Assistance Program
Job Summary
Reporting to the Associate Registrar, serves as a member of the Student Records Office team to provide courteous, efficient and accurate information and service to faculty, staff, students and the public regarding all records and registration information with the focus on graduation functions.
Job Duties:
Performs degree audits for students applying for graduation.
Awards credentials in Peoplesoft each semester by the established deadlines.
Responsible for communicating graduation status to all applicants.
Participates in graduation information sessions and the graduation ceremony.
Monitors and answers emails sent to the Bluegrass Graduation mailbox and Bluegrass Subs email.
Assists with the data entry of course exceptions.
Process universal student records duties as assigned. Also assists in answering office emails and office coverage as needed. Follows customer service guidelines established for the office and abides by the guidelines of FERPA.
Participate in professional development as time and resources allow. Complete all required KCTCS training modules and attend KCTCS and BCTC trainings as needed.
Serves on college committees if requested and performs other duties as assigned by the Associate Registrar.
Minimum Qualifications:
High School Diploma and 3 years of experience or equivalent
Preferred Qualifications:
Associates Degree and 4 years experience or equivalent
Additional Skills Requested:
Strong Problem-Solving Skills
A positive attitude and ability to plan and adapt to change
Strong interpersonal, oral, and written communication skills
Knowledge of Microsoft Office Suite, email, internet.
Experience working with general office equipment including copier, fax, telephone.
Possible position placements:
Office Assistant, Library, Switchboard, Labs, Maintenance and/or other areas as needed.
General office duties: organizing, copying, scanning, filing, data entry.
Other similar duties as assigned.
Work Hours: Daytime...
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KCTCS is an equal opportunity employer and educational institution. KCTCS does not discriminate on the basis of race, color, national origin, sex, disability, or age in its programs or activities.