Administrative Assistant II

Title: Administrative Assistant II

Salary Range: $31,680 minimum salary

Contract Term Length: 12 Months

Standard Hours: 37.5

Work Location: On-Site

FLSA Status: Non-Exempt

College: Madisonville Community College

Campus Location: Muhlenberg Campus in Central City, KY

Department: Academic Affairs

Total Rewards

Madisonville Community College offers a competitive benefits package and an attractive work environment that supports excellence, innovation, and creativity including:

• Exceptional health care, vision, dental coverage for you and your family
• Tuition reimbursement/waiver for you, your spouse, and dependents
• 403(b) retirement plan: a 5% employee contribution receives a 10% employer match
• Vacation/Sick Time
• Work-Life Balance
• 9.5 Paid Holidays
• 2 Weeks Institutional Closing Pay (Last 2 weeks of December) for qualifying positions
• Employee Assistance Program

Job Summary

Madisonville Community College (MCC) is a five-campus institution centrally located along I-69 corridor in beautiful rural Western Kentucky that serves Muhlenberg, Caldwell, Webster, and Crittenden Counties. MCC is one of sixteen institutions in the Kentucky Community and Technical College System and awards certificates, diplomas, and associate degrees in liberal arts and technical education. To learn more about MCC, please visit https://madisonville.kctcs.edu/ and to learn more about Madisonville and the surrounding area, you may visit https://visitmadisonvilleky.com.

Job Duties:

Provides routine administrative support to a department or group of professionals in support of unit goals.

• Perform clerical duties to include typing, filing, copying, maintaining forms, scheduling appointments, answering the main office phone, and responding to questions.
• Handles logistics and secures resources for meetings, conferences, travel, and department operations.
• Sends, receives, copies, and distributes communications to the appropriate entities according to established policies and procedures.
• Tracks, orders, inventories, and stocks office supplies under direct supervision to ensure adequate materials are available for workplace operation.
• Serves as an occasional point of contact for individuals and groups providing basic organizational information.
• Provides front desk coverage.
• Assists with monthly procurement card reconciliation and accompanying documentation.
• Promotes a professional office environment of efficiency and exceptional customer service.
• Provides administrative support to student affairs-based committees including taking minutes and maintaining budgets.
• Maintains confidential materials associated with student records.
• Demonstrates familiarity with computers and database programs; PeopleSoft, Microsoft Office (Word, Excel, PowerPoint).
• Other duties as assigned by supervisor.

Minimum Qualifications:

• High school degree, and one to three years related experience, or equivalent. Associate degree preferred.  

Employee Rights - Employee Polygraph Protection Act

Equal Opportunity Employer - The Kentucky Community and Technical College System is an equal educational and employment opportunity institution.