Manager IV - Budgeting and Planning

Title: Manager IV - Budgeting and Planning

Salary Range: $84,276.00 - $105,336.00

Contract Term Length: 12 Months

Standard Hours: 37.5

Work Location: Hybrid

FLSA Status: Exempt

College: KCTCS System Office

Campus Location: KCTCS System Office

Department: Treasury

Total Rewards

KCTCS System Office offers a competitive benefits package and an attractive work environment that supports excellence, innovation, and creativity including:

• Exceptional health care, vision, dental coverage for you and your family
• Tuition reimbursement/waiver for you, your spouse, and dependents
• 403(b) retirement plan: a 5% employee contribution receives a 10% employer match
• Vacation/Sick Time
• Work-Life Balance
• 9.5 Paid Holidays
• 2 Weeks Institutional Closing Pay (Last 2 weeks of December) for qualifying positions
• Employee Assistance Program

Job Summary

The Manager IV - Budgeting and Planning position is the senior financial leader and KCTCS' lead strategic financial analyst. In partnership with the Assistant Vice President of Financial Support Services, this position helps to set the financial course of the system and implement that approach with senior system and college leadership. Responsible for the development and control of the KCTCS System operating budget and multi-year financial plan, and for advising department heads, planning committees, and senior staff on budget issues. Partners with senior leadership on developing resource allocation plans that support the college's strategic and operational priorities. This position is responsible for overseeing the entire KCTCS System budget, strategic planning, revenue forecasting, long-term and short-term budget requirements, and development and leadership of entire financial planning function. Develop, improve, and interpretation of policies, guidelines, regulations, and procedures for effective fiscal management and coordination of business and financial operations with applicable laws. Plan, direct, coordinate, and control activities of the financial planning staff; supervise and perform professional budget and financial planning work involving the establishment, maintenance, and interpretation of interrelated financial policies and procedures; assemble, analyze, and -interpret data, and make appropriate decisions for fiscal and budget actions for entire system.

Positions with the KCTCS System Office located in Versailles, KY are term-contract positions, with the expectancy of continuance based on performance.

KCTCS offers a hybrid work schedule with a requirement to be onsite a minimum of 3 days per work week. Hybrid work schedules are subject to periodic review and may be modified or terminated at any time.

Job Duties:

Act as the college's lead strategic financial and business analyst, analyzing and reporting key financial trends. Oversee the development and identify the need for various budget management and strategic fiscal planning reports for KCTCS Board of Regents, KCTCS system and college leadership. Reports requested should seek to address information needed to analyze issues related to the use of financial resources and provide detailed and useful information to make prudent fiscal decisions and achieve responsibilities related to the Strategic Plan. Develop and implement strategies for increased efficiency and improved effectiveness of KCTCS processes, programs, services, and activities. Lead the budget team to advise and educate department heads, planning groups, and senior staff on budget, financial, and staffing issues. Supervise and provide guidance to financial planning staff. Is responsible for hiring, directing work, training, discipline, termination, and appraising performance.

Develop and implement frameworks for analyzing the college's financial position in both absolute terms and in relation to the higher education industry. Conducts fiscal policy analysis and coordinates KCTCS responses on a range of statewide funding, policy, and management issues. Prepares correspondence and reports (internal and external) on a wide range of management issues requiring strong coordinating skills and in-depth knowledge of KCTCS administrative matters, and a thorough understanding of generally accepted accounting and business practices (GASB), and the overall knowledge and workings of KCTCS and college operations. Development, implementation and dispersal and state general fund allocation through the KCTCS Performance Funding Model to ensure a fair and equitable distribution of limited resources to meet all goals associated with the KCTCS Strategic Plan.

Responsible for the preparation and implementation of the system's annual and biennial budget. This position coordinates the internal strategic budgeting process to ensure compatibility with KCTCS goals and objectives, to ensure that the budget is developed in alignment with the resources available, to ensure the integrity and effectiveness of the budgeting process, and to ensure compliance and consistency with state guidelines and objectives. Directs the system during the Strategic Needs Analysis (SNA) process tying KCTCS financial resources with the KCTCS strategic plan. This position provides leadership and vision in the coordination and evaluation of the KCTCS budget processes and the creation, evaluation, and implementation of budgetary policy. Collect internal and external data, analyze, and develop reports for the purpose of policy development, financial planning, revenue forecasting and resource allocation.

Manage the financial planning and analysis team and create structures to coordinate college business officers across the system. Works across functional units to develop alternatives and methods to maximize resources and makes recommendations to KCTCS leadership. Compile, organize, and analyze financial and non-financial data as a means of strategic input for executive decision-making. Research and interpret trend findings and apply to short-term and long-term institutional planning needs.

Create analytical approaches for financial analysis, forecasting, planning, and reporting. Develop and maintain models and tools for projecting key balance sheet and operating line items. Produce quarterly review of budget assumptions against actual, 3-4 weeks after the end of each quarter, including written analysis of revenue and expense, noting highlights, issues, and opportunities, and presented to the KCTCS Board of Regents to identify possible strengths, weaknesses, opportunities, and threats.

Perform duties in conjunction and absence of the Assistant Vice President Financial Support Services and second in command for Financial Support Services.

Perform other duties as assigned.

Minimum Qualifications:

Bachelor's Degree in Finance or Management and seven (7) years of relevant experience or equivalent. 

Preferred Qualifications:

Master's Degree in Finance or Management and nine (9) years of relevant experience or equivalent.

Additional Skills Requested:

Education and thorough understanding of generally accepted accounting and business (GASB) standards and practices. Experience and through understanding of National Association of College and University Business Officers (NACUBO) standards practices.

Employee Rights - Employee Polygraph Protection Act

Equal Opportunity Employer - The Kentucky Community and Technical College System is an equal educational and employment opportunity institution.