Financial Specialist III- Student Financials Representative

Title: Financial Specialist III- Student Financials Representative

Salary Range: $3162 - $3,793 per month

Contract Term Length: 12 Months

Standard Hours: 37.5

Work Location: On-Site

FLSA Status: Non-Exempt

College: Bluegrass Community & Technical College

Campus Location: Bluegrass C&TC - Newtown Pike Campus

Department: Bursars Office

Total Rewards

Bluegrass Community & Technical College offers a competitive benefits package and an attractive work environment that supports excellence, innovation, and creativity including:

• Exceptional health care, vision, dental coverage for you and your family
• Tuition reimbursement/waiver for you, your spouse, and dependents
• 403(b) retirement plan: a 5% employee contribution receives a 10% employer match
• Vacation/Sick Time
• Work-Life Balance
• 9.5 Paid Holidays
• 2 Weeks Institutional Closing Pay (Last 2 weeks of December) for qualifying positions
• Employee Assistance Program

Job Summary

The Business Affairs Assistant III (Student Financial Representative) is responsible for a variety of business office functions for the College. Working collaboratively with the College Business Operations Manager, Associate Dean of Business Affairs and the KCTCS business office staff, this position is responsible for the daily facilitation of college business office activities. This position ensures that specific business office functions are handled in accordance with KCTCS business policies & procedures and in compliance with all state statutes and federal requirements. The Business Affairs Assistant is responsible for maintaining accurate, timely, and confidential business records, reports, and documents while reviewing the contents with the applicable supervisor.

Job Duties:

• Oversees cash receipting of tuition and fees, refund inquires, and delinquent account inquires and posts to the correct PeopleSoft Account while ensuring compliance in accordance with KCTCS policies & BCTC cash handling procedures.
  
  
• Provides direction and support to (part-time) personnel in the execution of their responsibilities and duties.
  
  
• Independently oversees and manages cashier functions, provides assistance & guidance to BCTC campuses (Faculty and Staff) as needed.
  
  
• Is responsible for accounts receivables payment postings, which includes; student tuition, third party billing payments, external scholarships and departmental money collected for miscellaneous fees.
  
  
• Monitors student accounts to ensure accuracy and provides direct customer service and accounts for student revenue using PeopleSoft Student Financials in timely manner.
  
  
• Performs daily audit (review) of own work & team-members work & compiles various financial reports including preparing and reconcile daily cash receipts and bank deposits in accordance with BCTC/KCTCS policies and procedures
  
  
• On a daily basis; accurately completes a daily proof sheet, providing receipts and/or other supporting documentation for each entry reflecting on the proof sheet, as back-up to the daily deposit.
  
  
• Prepares and completes a general ledger journal entry for all cash/check and credit card departmental totals to record daily deposits to appropriate accounts as listed on the daily proof sheet.
  
  
• As requested, work with Financial Aid Scholarship Coordinator to record and correctly post all external Scholarship Payments from outside organizations to student accounts & process necessary journal entry.
  
  
• Serves as point of contact for students in resolving BankMobile Refund account inquiries and for for Nelnet Business Solutions (NBS) regarding information and issues pertinent to the payment plan process and monitors student payment plans accurately and timely.
  
  
• Trouble shooting student account issues.  This will involve working closely with other departments (Admissions, Financial Aid, Records, etc…) within the College.
  
  
• Serves as an Imprest Cash Custodian. Ensures the security of assigned imprest cash and all deposits received; completes daily reconciliation of imprest cash to proof sheet, completes a monthly reconciliation of funds via KCTCS form TM11.
  
  
• Collects & receipts funds from various inter-campus departments.
  
  
• Maintains accurate and up to date documentation for reservation and use of College vehicles.
  
  
• Complete accurate daily balancing, cash count, and preparation of daily bank deposit with ZERO cash overages and/or cash shortages.
  
  
• Process Student Financials, Accounts Receivables (AR), Scholarships, and Third Party Payments accurately and efficiently ensuring zero target key/ data entry errors.
  
  
• Process general ledger cash receipt journal entries accurately with ZERO failing journal entries and ZERO entries to wrong accounts (General Ledger or Budget).
  
  
• Assist new students/ parents to review available payment options; BankMobile refund process, payment arrangement deadlines, and other student account procedures. Serves as possible student orientation presenter as needed.
  
  
• Work with college-wide departments to improve the exchange of ideas and data that could aid in improving the customer service we provide to BCTC faculty and staff.
  
  
• Other Duties as Assigned
  
  

Minimum Qualifications:

Bachelor's Degree (Business Administration, Accounting, Finance or related field of study), and four years of related experience (i.e. banking, cashiering) or equivalent. 

Preferred Qualifications:

• Bachelor's Degree (Business Administration, Accounting, Finance or related field of study), and six years of related experience (i.e. banking, cashiering) or equivalent.
  
  
• Dedicated and punctual.
  
  
• Excellent customer service skills with emphasis on treating others with professionalism, respect, & dignity.
  
  
• Technical knowledge and skills in business software systems.
  
  
• Excellent interpersonal, teamwork, and business communication skills (written and oral).
  
  
• Commitment to the mission of a comprehensive community and technical college and to personalized business services.
  
  
• Strong Personal and professional integrity & Business Ethics with an emphasis on confidentiality and attention to detail.
  
  
• Understanding of legal and audit constraints with respect to cash handling, banking, and collections.
  
  
• Administrative experience in a complex organization. Experience in an educational setting preferred.
  
  
• Knowledge of 10 key calculator.
  
  
• Basic accounting, cashiering, and/or banking experience.

Additional Skills Requested:

Employee Rights - Employee Polygraph Protection Act

Equal Opportunity Employer - The Kentucky Community and Technical College System is an equal educational and employment opportunity institution.