Administrative Assistant II (Perkins & Online Assistant)

Title: Administrative Assistant II (Perkins & Online Assistant)

Salary Range: $31,680 (may be more with additional experience)

Contract Term Length: 12 Months

Standard Hours: 37.5

Work Location: Hybrid

FLSA Status: Non-Exempt

College: Hazard Community & Technical College

Campus Location: Hazard Community College

Department: Academic Services

Total Rewards

Hazard Community & Technical College offers a competitive benefits package and an attractive work environment that supports excellence, innovation, and creativity including:

• Exceptional health care, vision, dental coverage for you and your family
• Tuition reimbursement/waiver for you, your spouse, and dependents
• 403(b) retirement plan: a 5% employee contribution receives a 10% employer match
• Vacation/Sick Time
• Work-Life Balance
• 9.5 Paid Holidays
• 2 Weeks Institutional Closing Pay (Last 2 weeks of December) for qualifying positions
• Employee Assistance Program

Job Summary

• Provide general clerical support for the unit, serve as receptionist greeting visitors and answering the phone, track expenditures from the Perkins Grant and serve as an online student liaison responding to online student questions and concerns. Initial review begins on January 6, 2025.

Job Duties:

• Performs general support duties such as preparing correspondence, purchasing requisitions, travel completions, memorandums, reports, filing, budget tracking, etc.
  Serves as receptionist greeting visitors, answering phone, distributing mail, maintaining calendars, scheduling of activities and events.
  Assist with data entry related to academic services: registration, advisor assignments, program review completion, degree check sheets/graduation plans, etc.
  Assists with confidential materials related to academic services/programs/divisions.
  Assists with HCTC retention, recruitment, and other college events.
  Downloads, saves, and disseminates course evaluations of instruction.
  Manages Perkins budget, advisory meetings, and regional collaboration of partners.
  Enters and maintains class schedule information for assigned programs.
  Uses campus technology and productivity tools (Starfish, PeopleSoft, DSS, Compliance Assist/Anthology, Radius, Excel, Word, Teams, etc.).
  Serves as an online student liaison by being a first point of contact and throughout the semester to provide resources or direction to resources.
  Assists faculty/unit with technology, assessment completion, and finalizing reports.
  Provides campus, unit, and program support.
  Maintains up-to-date skills to provide support.
  

Minimum Qualifications:

• Associate degree (Business Administration or related field) and 2 years related experience, or equivalent. 

Preferred Qualifications:

Additional Skills Requested:

Employee Rights - Employee Polygraph Protection Act