Administrative Assistant

Title: Administrative Assistant

Salary Range: $32,500 - $36,000

Contract Term Length: 12 Months

Standard Hours: 37.5

Work Location: On-Site

FLSA Status: Non-Exempt

College: Owensboro Community & Technical College

Campus Location: Owensboro Community College

Department: Workforce Solutions

Total Rewards

Owensboro Community & Technical College offers a competitive benefits package and an attractive work environment that supports excellence, innovation, and creativity including:

• Exceptional health care, vision, dental coverage for you and your family
• Tuition reimbursement/waiver for you, your spouse, and dependents
• 403(b) retirement plan: a 5% employee contribution receives a 10% employer match
• Vacation/Sick Time
• Work-Life Balance
• 9.5 Paid Holidays
• 2 Weeks Institutional Closing Pay (Last 2 weeks of December) for qualifying positions
• Employee Assistance Program

Job Summary

• Owensboro Community and Technical College (OCTC) in our Workforce Solutions division is seeking a customer-focused and detail-oriented Administrative Assistant to join our team. It serves as the primary point of contact to internal and external clients, managing front desk operations, and ensuring efficient day-to-day office functions. The ideal candidate will be organized, proactive, and committed to supporting workforce education and training initiatives.

Job Duties:

• • Serve as the first point of contact for visitors, clients, and staff.
  • Provide support to the Workforce Solutions team to facilitate office operations.
  • Assist customers with information and registration for workforce assessments.
  • Manage non-credit courses in the learning management system, including registrations, course materials, rosters, and evaluations.
  • Process computer-based training (CBT) registrations for specialized programs.
  • Prepare receivables, handle third-party billing for non-credit courses, process and post payments accurately, and maintain meticulous records to ensure compliance with regulations.
  • Perform other duties as assigned.
  

Minimum Qualifications:

• • High school diploma along with two (2) years of relevant work experience is required.  

Preferred Qualifications:

• • An associate degree in Business Administration or related field and four (4) years of relevant work experience is preferred.

Additional Skills Requested:

• • Ability to utilize effective communication skills when working with internal and external customers.
  • Must possess excellent oral and written communication skills and positive interpersonal skills.
  • Ability to function well as a team member.
  • Skilled in the use of computerized systems and databases such as Microsoft Office, learning management system (CampusCE), billing systems (Peoplesoft), and other essential systems.
  • Excellent organizational skills and attention to detail.
  • Must be comfortable in a fast-paced environment.

Employee Rights - Employee Polygraph Protection Act