Title: Online Learning Compliance Specialist (Learning and Development Specialist III)
Salary Range: $55,392
Contract Term Length: 12 Months
Standard Hours: 37.5
Work Location: Hybrid
FLSA Status: Exempt
College: KCTCS System Office
Campus Location: System Office
Department: Provost
Total Rewards
KCTCS System Office offers a competitive benefits package and an attractive work environment that supports excellence, innovation, and creativity including:
Job Summary
The Online Learning Compliance Specialist ensures that the institution’s online and distance learning activities meet all state, federal, and professional licensure compliance requirements. This position supports institutional efforts related to out-of-state educational activity authorization and licensure alignment for academic programs, including ongoing research, documentation, and communication with regulatory agencies and internal stakeholders.
The Specialist will play a key role in maintaining the institution’s eligibility to offer distance education across state lines and ensuring transparency and accuracy in student-facing licensure disclosures.
Positions with the KCTCS System Office located in Versailles, KY are term-contract positions, with the expectancy of continuance based on performance.
KCTCS offers a hybrid work schedule with a requirement to be onsite a minimum of 3 days per work week. Hybrid work schedules are subject to periodic review and may be modified or terminated at any time
Job Duties:
State Authorization and Licensure Compliance: Monitor, research, and interpret U.S. state and federal regulations regarding distance education and professional licensure for programs leading to licensure or certification. Maintain and update institutional records related to state authorization status and professional licensure disclosures. Serve as liaison to regulatory agencies and boards for authorization and licensure applications, renewals, and updates. Recommend policy or procedural changes to support ongoing compliance.
Institutional Policy Compliance Support: Serve as a subject matter expert and collaborative partner for departments such as Financial Aid, Accreditation, Assessment, Academic Affairs, and Student Services on matters intersecting with distance learning compliance. Provide input on documentation and reporting for accreditation or audits as they pertain to distance education. Respond to internal requests for consultation or documentation related to distance learning compliance on an as-needed basis.
Compliance Communication and Training: Create and maintain student-facing compliance disclosures for licensure programs on the institution’s website and learning platforms. Develop training materials and deliver workshops or presentations for faculty, staff, and administrators regarding compliance topics. Support the development of internal communications and guidance for distance education compliance matters.
Institutional Collaboration and Support: Work with academic departments, deans, program coordinators, and instructional designers to identify out-of-state learning activities and licensure implications. Serve as a resource for academic programs planning new licensure-related offerings or modifying existing ones. Coordinate with Enrollment, Advising, Marketing, and Legal as needed to ensure consistent and accurate compliance messaging.
Professional Development and Continuous Improvement: Stay current on national regulations and trends related to distance learning and professional licensure. Participate in relevant conferences, webinars, and professional organizations (e.g., WCET, SARA, NASASPS). Participate in state and regional distance learning and professional licensure groups. Propose and implement improvements in processes, workflows, and documentation system related to compliance.
Perform other duties as assigned
Minimum Qualifications:
Bachelor's Degree and four (4) years of relevant experience or equivalent.
Preferred Qualifications:
Master's Degree and six (6) years of relevant experience or equivalent
Additional Skills Requested:
Education/educational policy.
Position-related experience: Policy & analysis, distance learning policy, accreditation
Employee Rights - Employee Polygraph Protection Act
Equal Opportunity Employer - The Kentucky Community and Technical College System is an equal educational and employment opportunity institution.
KCTCS is an equal opportunity employer and educational institution.
KCTCS does not discriminate on the basis of race, color, national origin, sex, disability, or age in its programs or activities.