Administrative Assistant II- Advising

Title: Administrative Assistant II- Advising

Salary Range: $$2,640 - $3,449 per month

Contract Term Length: 12 Months

Standard Hours: 37.5

Work Location: On-Site

FLSA Status: Non-Exempt

College: Bluegrass Community & Technical College

Campus Location: Bluegrass C&TC - Newtown Pike Campus

Department: Academics, & Student Services

Total Rewards

Bluegrass Community & Technical College offers a competitive benefits package and an attractive work environment that supports excellence, innovation, and creativity, including:

• Exceptional health care, vision, and dental coverage for you and your family
• Tuition reimbursement/waiver for you, your spouse, and dependents
• 403(b) retirement plan: a 5% employee contribution receives a 10% employer match
• Vacation/Sick Time
• Work-Life Balance
• 9.5 Paid Holidays
• 2 Weeks Institutional Closing Pay (Last 2 weeks of December) for qualifying positions
• Employee Assistance Program

Job Summary

The Administrative Assistant assists with office management, scheduling appointments, coordinating schedules for up to 20 staff members, ordering office supplies, maintaining budget records, proctoring assessments tests, and providing exceptional customer services for students, parents, faculty, and staff.

Job Duties:

• Schedule, administer, and evaluate placement tests for students.
  
  
• Monitor office inventory and process and maintain financial records for budget transactions.
  
  
• Complete budget transactions and budget management for the Advising Services Unit.
  
  
• Answer main phone line for Advising Services.
  
  
• Assist with and serve as point of contact for appointment scheduling software system for the Advising Services Unit.
  
  
• Assist with special planning for events offered by staff in Advising Services Unit.
  
  
• Monitor and respond to pre-advising intake forms submitted by students.
  
  
• Collect and compile data for reports.
  
  
• Assist with confidential materials related to the department.
  
  
• Assist records and dual credit with transcript processing.
  
  
• Serve as point of contact for advising office, providing excellent customer service.
  
  
• Monitor student check-in.
  
  
• Other duties as assigned.

Minimum Qualifications:

• Minimum a high school diploma or equivalent and one-year related experience 

Preferred Qualifications:

• Associate's degree (related field) and one year of related experience, or equivalent.

Additional Skills Requested:

• Commitment to the mission of the comprehensive community and technical college
  
  
• Excellent communication skills, organizational skills, and attention to detail
  
  
• Demonstrated ability to work collaboratively with others
  
  
• Strong computer skills and the ability to work in a fast-paced environment
  
  
• Demonstrated ability to provide exceptional customer service and punctuality

Employee Rights - Employee Polygraph Protection Act

Equal Opportunity Employer - The Kentucky Community and Technical College System is an equal educational and employment opportunity institution.