Financial Specialist III

Title: Financial Specialist III

Salary Range: $37,944.00

Contract Term Length: 12 Months

Standard Hours: 37.5

Work Location: On-Site

FLSA Status: Non-Exempt

College: Elizabethtown Community & Technical College

Campus Location: Elizabethtown CTC

Department: Business Office

Total Rewards

Elizabethtown Community & Technical College offers a competitive benefits package and an attractive work environment that supports excellence, innovation, and creativity including:

• Exceptional health care, vision, and dental coverage for you and your family
• Tuition reimbursement/waiver for you, your spouse, and dependents
• 403(b) retirement plan: a 5% employee contribution receives a 10% employer match
• Vacation/Sick Time
• Work-Life Balance
• 9.5 Paid Holidays
• 2 Weeks of Institutional Closing Pay (Last 2 weeks of December) for qualifying positions
• Employee Assistance Program

Job Summary

ECTC is seeking a Financial Specialist III to administer Dual Credit and Centralized billing for the college. The position will collect the documentation and information required to accurately process invoices for the varying departments within ECTC, with a specific focus on Dual Credit billing for Dual Credit students and our partner High Schools, ATCs, etc. as well, the position will work with Workforce Solutions, Nurse Aide, Culinary, Assessment Center, Advancement, the Business Office, and other areas of need.

Job Duties:

• Work in coordination with the ECTC Dual Credit department to accurately post charges & scholarships and reconcile ECTC Dual Credit student accounts for invoicing to the students and/or sponsors.
• Collect essential documents from ECTC departments to accurately, cleanly, and transparently complete the invoicing process to outside entities. This includes working with ECTC colleagues to gather information, ask questions for clarity, request additional information, and ensure the accuracy of the invoicing process is total.
• Work cohesively with ECTC Accounts Receivable representatives in order to collect balances for invoiced items. Share information, contacts, and collectible information to ensure collection is being made on all ECTC invoices while providing a clear separation of duties between invoicing and receiving.
• Work with outside suppliers to complete the KCTCS Supplier Portal registration process.
• Utilize three different invoice processing systems (PeopleSoft Campus Solutions, PeopleSoft Financials, and Campus CE) and clearly identify which system is appropriate for current and new invoicing processes.
• Ensure that any standardized pricing is accurate and compliant with KCTCS policy and business procedures.
• Coach department requestors on proper reporting and documentation to ensure accurate and complete invoices.

Minimum Qualifications:

Education: Bachelor's degree and 4 years of experience, or equivalent. 

Preferred Qualifications:

Additional Skills Requested:

Successful candidates should demonstrate:
• Ability to work effectively on a team.
• Strong interpersonal communication and relationship-building skills.
• Strong organizational skills and attention to detail.
• Ability to function within multiple computer systems and software.

The position is open until filled; review begins August 7, 2024

To apply please visit: https://careers.kctcs.edu/Elizabethtown

KCTCS/ECTC is an equal opportunity employer and educational institution.

Band 8 (Minimum $ 37,944.00)

Position: 10016646