Purchasing Specialist- Procurement Associate II

Title: Purchasing Specialist- Procurement Associate II

Salary Range: $$3162- $3796

Contract Term Length: 12 Months

Standard Hours: 37.5

Work Location: On-Site

FLSA Status: Non-Exempt

College: Bluegrass Community & Technical College

Campus Location: Bluegrass C&TC - Leestown Campus

Department: Finance and Operations/IT

Total Rewards

Bluegrass Community & Technical College offers a competitive benefits package and an attractive work environment that supports excellence, innovation, and creativity, including:

• Exceptional health care, vision, and dental coverage for you and your family
• Tuition reimbursement/waiver for you, your spouse, and dependents
• 403(b) retirement plan: a 5% employee contribution receives a 10% employer match
• Vacation/Sick Time
• Work-Life Balance
• 9.5 Paid Holidays
• 2 Weeks Institutional Closing Pay (Last 2 weeks of December) for qualifying positions
• Employee Assistance Program

Job Summary

The purchasing specialist within the purchasing and accounts payable department coordinates a variety of business operation functions for the college. Working collaboratively with the college managers of business operations, KCTCS staff, and the manager of purchasing and accounts payable. This position is responsible for the daily maintenance and monitoring of the purchasing and accounts payable department.  This position ensures these functions are followed in accordance with KCTCS business procedures and in compliance with all state statutes and federal requirements within the purchasing and accounts payable department. The purchasing specialist is responsible for maintaining accurate, timely, and confidential business records, reports and documents and reviewing the content with the manager of purchasing and accounts payable. 

Job Duties:

Strategic Liaison Role

• Serve as one of the primary points of contacts between BCTC and KCTCS procurement staff, facilitating seamless communication, issue resolution and program alignment across both institutions.
  
  Compliance Auditing & Transaction Processing
  
  
• Reviews, audit, and submit vouchers and requisitions for processing. Ensure all supporting documentation is complete, accurate, and timely in accordance with internal and external audit standards.
  
  Training and Staff Development
  
  
• Design and lead monthly training sessions on procurement card users for new and existing college personnel. Develop customized one-on-one training for cardholders, supervisors, and department managers upon request.
  
  Operational Support and Financial Guidance
  
  Provide expert-level guidance to decentralized pu
• rchasing and administrative staff in the areas of purchasing compliance, accounts payable, budget review and expenditure reporting.
  
  Procard Holder Management
  
  
• Primary level one cardholder for the purchasing department, and the IT department. The cardholder would be responsible for processing procard purchases and facilitation of financial documentation through the purchasing channels. Completing monthly procard edits and ensuring that all procard management functions are completed by deadlines.
  
  Contract Facilitation
  
  
• Facilitate financial contracts for the college by submission for contract review, signature and the assurance that final contracts are uploaded to KCTCS Supply Chain Management PS Application.
  
  Fiscal Year-End Closing Support
  
  
• Provide targeted support during the fiscal year-end closing process, ensuring all procurement cards, voucher and requisition activities are completed and reconciled in a timely manner and the fiscal year-end tasks such as accrual submission are competed.
  
  Website and Purchasing training updates
  
  
• Review and provide updates to BCTC’s purchasing and accounts payable sections on the website and the employee handbook on a semi-annual basis.  Update purchasing information and files on Microsoft Teams Tile and Sharepoint Sites.
  
  Other duties as assigned
  
  
• Perform additional financial, administrative and audit related duties as directed by the Manager of Purchasing and Accounts Payable.

Minimum Qualifications:

• Bachelor’s degree in one of the following concentrations: Accounting, Business Administration, Finance or a related field, and two (2) years of related experience or equivalent.
  
   

Preferred Qualifications:

• Bachelor’s degree in one of the following concentrations: Accounting, Business Administration, Finance or a related field, and 4 years of related experience or equivalent.

Additional Skills Requested:

• Commitment to the mission of a comprehensive community and technical college.
  
  
• Strong understanding of public procurement practices, financial compliance standards, and internal controls.
  
  
• Exceptional attention to detail and accuracy in financial compliance standard and internal controls.
  
  
• Ability to interpret and apply complex policies, procedures, and regulations including federal, state and local laws governing purchasing and accounts payable functions.
  
  
• Skilled in communication and training, with the ability to translate policy into practice for a wide range of staff.
  
  
• High level of integrity, confidentiality, and professionalism.
  
  
• Proficiency with enterprise financial systems and spreadsheet software (e.g., Excel).

Employee Rights - Employee Polygraph Protection Act

Equal Opportunity Employer - The Kentucky Community and Technical College System is an equal educational and employment opportunity institution.