Title: Project Coordinator- Sales/Services Specialist II
Salary Range: $3,162- $3,793 monthly
Contract Term Length: 12 Months
Standard Hours: 37.5
Work Location: On-Site
FLSA Status: Non-Exempt
College: Bluegrass Community & Technical College
Campus Location: Bluegrass C&TC - Leestown Campus
Department: Advancement and Workforce Development
Total Rewards
Bluegrass Community & Technical College offers a competitive benefits package and an attractive work environment that supports excellence, innovation, and creativity including:
Exceptional health care, vision, dental coverage for you and your family
Tuition reimbursement/waiver for you, your spouse, and dependents
403(b) retirement plan: a 5% employee contribution receives a 10% employer match
Vacation/Sick Time
Work-Life Balance
9.5 Paid Holidays
2 Weeks Institutional Closing Pay (Last 2 weeks of December) for qualifying positions
Employee Assistance Program
Job Summary
The Project Coordinator supports the overall function of the Workforce Solutions office, including supporting the work of the Project Managers. That works includes tracking apprenticeship enrollment, reporting from various databases, recruiting and onboarding new faculty for the Workforce area, coordination of the CDL Program enrollment, and creating and maintaining social media, newsletter, and marketing.
Job Duties:
Serves as primary contact for onboarding Workforce Solutions faculty. Initiates all meet and greets, employment-related faculty contracts, hiring forms, establishes regular onboarding orientations for Workforce Solutions faculty.
Actively recruits new faculty for Workforce Solutions customized training needs, anticipating needs for commonly requested industry training needs. Leads communication for faculty interviews and establishes regular communication with Project Managers to determine needs.
Maintains and updates master list of current Workforce Solutions Faculty to assist in identifying gaps for subject matter expertise.
Communicates, supports, and tracks Apprenticeship Programming to include requesting and tracking required Department of Labor documentation from employers. Serves as the primary contact with business and industry for apprenticeship documentation.
Manages and provides regular reporting for Workforce student enrollment in DSS, Salesforce, Campus CE, and PeopleSoft. Provides regular reporting on revenue analysis for projects.
Maintains and updates the Workforce Solutions webpage on a consistent basis.
Serves as primary contact for business and industry, community agencies, and other community partners for scheduling rooms, events, and other community initiatives on behalf of Workforce Solutions at BCTC campuses.
Serves as backup for Administrative Assistants in Workforce Solutions Front Office – answering and returning all forms of communication, meeting/greeting visitors, scheduling meetings.
Serves as the primary contact for CDL student enrollment, employer communication, third-party funding, communication with CDL faculty. Enrolls students in CDL courses, processes, and reconciles payments.
Advertises CDL courses and regularly communicates via the Workforce Solutions website, notifies key community partners such as the Bluegrass Area Development District/Career Center, Goodwill Industries, transportation employer partners of scheduled CDL courses.
Supports Project Managers through regular and effective communication, follow through on project needs, student enrollment, open enrollment programs, and slot-in student enrollment. Orders textbooks and other course-related materials at the request of the Project Manager(s).
Performs revenue analysis for customized training projects and performs tuition calculations and reporting for slot-in enrollment, student enrollment for grant programs, and continuing education, etc. enrollment.
Maintains proper documentation of student enrollment in various platforms.
Serves as back-up to the Administrative Assistant II for Financials. Cross-trains on Financials.
Prepares the monthly Workforce Solutions Newsletter. Manages and maintains the newsletter list-serve to ensure up to date list-serve membership and communication. and manages Workforce Solutions social media and Marketing.
Other duties as needed.
Minimum Qualifications:
Bachelor's degree and 2 years of experience or equivalent
Preferred Qualifications:
Bachelor's degree and 4 years experience or equivalent
Additional Skills Requested:
Strong written and verbal communication skills
Exceptional customer service skills
Commitment and ability to work in team environment
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KCTCS is an equal opportunity employer and educational institution. KCTCS does not discriminate on the basis of race, color, national origin, sex, disability, or age in its programs or activities.