Field Office Support Specialist

Title: Field Office Support Specialist

Salary Range: $37,944.00-45,515.00

Contract Term Length: 12 Months

Standard Hours: 37.5

Work Location: Limited Hybrid

FLSA Status: Non-Exempt

College: Kentucky Fire Commission

Campus Location: SFRT Area Three

Department: Fire Commission

Total Rewards

Kentucky Fire Commission offers a competitive benefits package and an attractive work environment that supports excellence, innovation, and creativity including:

• Exceptional health care, vision, dental coverage for you and your family
• Tuition reimbursement/waiver for you, your spouse, and dependents
• 403(b) retirement plan: a 5% employee contribution receives a 10% employer match
• Vacation/Sick Time
• Work-Life Balance
• 9.5 Paid Holidays
• 2 Weeks Institutional Closing Pay (Last 2 weeks of December) for qualifying positions
• Employee Assistance Program

Job Summary

The position coordinates administrative office functions at the district 3 office located in Greenville, Kentucky. Provides information and resources to efficiently serve students and staff; provides support services to the district coordinator and staff; assists with coordination of fire department training, prepares reports and assists in monitoring the district budget and other administrative functions as required. The position gives support to the fire departments in the state of Kentucky where applicable, adhering in all functions to KCTCS policies and procedures and local, state, and national guidelines and regulations as applicable.

Job Duties:

• Prepares and maintains documentation for reports, procurement card, and other purchases; monitors expenditures and budgets; serves as first point of contact for the district office; prepares and edits correspondence, documents and, emails; maintains files, assists with monitoring and maintaining area website and/or app, tracks student information; and maintains records.
• Oversees submission of class rosters, assists instructors with preparing time sheets and travel vouchers, and reviews applications for part-time instructors for accuracy and inclusion of required documentation
• Assists district training coordinator with scheduling training and trailers/props for classes, fire department training and fire schools, assists with regional fire schools and other events, proctors accredited certification written exams and submits documentation to the testing coordinator for grading; and submits payments to Fire Commission for processing.
• Orders and maintains inventory of office and training supplies
• Maintains and organizes office calendar, assists district training coordinator with managing training center, mobile training props and fleet, and tracking maintenance of equipment and property.
• Serves as receptionist, greets visitors via face to face and telephone, and provides Fire Commission related information when requested.
• Performs other duties as assigned.

Minimum Qualifications:

High school diploma or GED and 5 years of relevant experience 

Preferred Qualifications:

Associate's degree or equivalent and 3 years of relevant experience

Additional Skills Requested:

Prefer accounting and business administration certificates with demonstrated proficiency in Microsoft Office Suite applications. Public Safety Emergency services operations knowledge is beneficial. The individual must possess the ability to manage multiple tasks, work independently, provide strong attention to detail, provide excellent customer service in a fast-paced environment, and possess strong organizational, communication and interpersonal skills. Must be a team player.

Employee Rights - Employee Polygraph Protection Act

Equal Opportunity Employer - The Kentucky Community and Technical College System is an equal educational and employment opportunity institution.