Student Affairs Assistant II (Student Records Assistant)

Title: Student Affairs Assistant II (Student Records Assistant)

Salary Range: $2,300 - $3,163 per month

Contract Term Length: 12 Months

Standard Hours: 37.5

Work Location: On-Site

FLSA Status: Non-Exempt

College: Bluegrass Community & Technical College

Campus Location: Bluegrass C&TC - Cooper Campus

Department: Student Records

Total Rewards

Bluegrass Community & Technical College offers a competitive benefits package and an attractive work environment that supports excellence, innovation, and creativity including:

• Exceptional health care, vision, and dental coverage for you and your family
• Tuition reimbursement/waiver for you, your spouse, and dependents
• 403(b) retirement plan: a 5% employee contribution receives a 10% employer match
• Vacation/Sick Time
• Work-Life Balance
• 9.5 Paid Holidays
• 2 Weeks of Institutional Closing Pay (Last 2 weeks of December) for qualifying positions
• Employee Assistance Program

Job Summary

Reporting to the Associate Registrar, serves as a member of the Student Records Office team to provide courteous, efficient, and accurate information and service to faculty, staff, students and the general public regarding all records and registration information with the main focus on graduation functions.

Job Duties:

• Performs degree audits for students applying for graduation.
  
• Awards credentials in Peoplesoft each semester by the established deadlines.
  
• Responsible for communicating graduation status to all applicants.
  
• Participates in graduation information sessions and the graduation ceremony.
  
• Monitors and answers emails sent to the Bluegrass Graduation mailbox and Bluegrass Subs email.
  
• Assists with the data entry of course substitutions.
  
• Assists Transfer Specialist with data entry of transfer coursework into PeopleSoft and assists in updating the online database (TES-Transfer Equivalency System)
  
• Process universal student records duties as assigned. Also assists in answering office email and covering the front desk as needed.
  
• Performs other duties and assists with special projects as assigned by the Associate Dean of Student
• Records/Registrar and the Associate Registrar.
  
• Participate in professional development as time and resources allow. Complete all required KCTCS training modules and attend KCTCS and BCTC trainings as needed.
  

Minimum Qualifications:

Associate Degree and one year related work experience 

Additional Skills Requested:

• Strong Problem Solving Skills.
  
• A positive attitude and ability to plan and adapt to change.
  
• Strong interpersonal, oral, and written communication skills.
  
• Knowledge of Microsoft Office Suite, email, internet.
  
• Experience working with general office equipment including copier, fax, telephone.
  
• Knowledge of PeopleSoft a plus.