Administrative Assistant III

Title: Administrative Assistant III

Salary Range: $3162- $3793

Contract Term Length: 12 Months

Standard Hours: 37.5

Work Location: On-Site

FLSA Status: Non-Exempt

College: Bluegrass Community & Technical College

Campus Location: Bluegrass C&TC - Newtown Pike Campus

Department: Academics, & Student Services

Total Rewards

Bluegrass Community & Technical College offers a competitive benefits package and an attractive work environment that supports excellence, innovation, and creativity including:

• Exceptional health care, vision, dental coverage for you and your family
• Tuition reimbursement/waiver for you, your spouse, and dependents
• 403(b) retirement plan: a 5% employee contribution receives a 10% employer match
• Vacation/Sick Time
• Work-Life Balance
• 9.5 Paid Holidays
• 2 Weeks Institutional Closing Pay (Last 2 weeks of December) for qualifying positions
• Employee Assistance Program

Job Summary

• Working collaboratively with faculty, staff, and students, the Administrative Assistant provides office assistance in performing the administrative tasks required to support the provost area. This position requires collaboration with multiple areas of the college. The Administrative Assistant reports to the AVP/Dean of Students.

Job Duties:

• Perform general administrative duties for academic divisions or other Provost area units (e.g., attend division meetings and prepare minutes, room reservations in Archibus, order toner and paper for printers, place printer services calls, etc.)
  
  Prepare contracts for adjuncts and full-time faculty overloads.
  
  Distribute and collect new hire paperwork for adjuncts, including verifying documents.
  
  Provide customer service for students, visitors, and employees.
  
  Schedule rooms as needed for meetings and events.
  
  Update and maintain division files and documents-in office or virtually on Teams.
  
  Track departmental budget and order supplies. Procard holder, responsible for procard edits and reconciliation by deadlines set by the Business Office.
  
  Assist with travel arrangements, purchases associated with travel and submission of delegated travel reimbursements.
  
  Data entry-attach instructor names to classes in PeopleSoft.
  
  Provide guidance and support to faculty and adjuncts as needed (e.g., password resets, questions about verifying attendance, entering grades, posting cancelled class signs, etc.)
  
  Other duties as assigned

Minimum Qualifications:

• High School Diploma and 3 years experience or Equivalent 

Preferred Qualifications:

• Associate's Degree and 4 years experience or equivalent
  
  Competent in Microsoft 365 Applications
  
  Bilingual (pref. Spanish, French, Arabic, Swahili, or Dari)

Additional Skills Requested:

• Associate's Degree and 4 years experience or equivalent
  
  Competent in Microsoft 365 Applications
  
  Bilingual (pref. Spanish, French, Arabic, Swahili, or Dari)

Employee Rights - Employee Polygraph Protection Act